October 11, 2008 Quality Inn - Kanab 10am

Board members present: John Southwick, Shawna Cox, Ed Bolinski, Ben Clarkson (appointed by board at this meeting)

Board members not present: Dustin Hollis, John Harris

Others present: Linda Alderman, Mr. and Mrs. Dale Clarkson, Paul Brayton, Brent Fulmer, Alan Steed and son, Ben Clarkson, Jennie and Ted Hallisey, Larry Clarkson

Via teleconference:  Vance Green

These are abbreviated minutes - the recorded minutes should be referred to for specific detail

John : Called to order - provided opening prayer

1^st item - called for approval of previous meeting minutes (annual meeting)

Mrs. Clarkson: Minutes need to be presented at next annual meeting for approval

John : Still no quorum present - can go over financial statements and caretaker report

Dale C.: Can vote with those present and get call-in approvals for board appointments, etc.

John : Propose moving ahead under those guidelines - seconded

Linda: Financial report is “year to date”

John : Prefer month to month - discussed with Linda

Linda: Discussed budget details - example: 42% on cabin maintenance - suggest some non-working gas lamps be repaired/replaced, gas heater

in cabin #1, one porta-potty at ponds next season, setting up next year budget at next meeting,

Need address/e-mail information from board members

General group discussion of budget

Linda asked to be excused to take care of home roof problem

John : Asked Paul for ranch report

Paul: Stated couple of refrigerators in question - action required by next season - working on getting hay and wood - asked when cabins to be

shut down

John: Scheduled for October 17^th - don’t need to wait

Paul: Ranch house doing well - discussed electrical upgrades

Brent Fulmer: Generator has been paid for

Paul: Kubota problem may be solenoid - asked when to begin on Cabin #4 -

John: Cabin #4 renovations to be good example to members - asked Paul for list of needs for upgrade

Alan Steed: Discussed #4 septic condition - recommend pumping

John: Barriers needed to prevent driving on septic systems

Linda: Company coming up to remove porta-potties - should have pumping done at that time

Paul: New windows working well - not started on North wall insulation

John: Table some of old business - to new business - discussed Alan Steed proposal for plow and reseed

Alan Steed: Discussed proposal - plow/seed/water - proposed plow and plant - several year opportunity - some ditch and reservoir work - rye/alfalfa/pump some water. Considering ranch headquarter area, some below Brent Fulmer area, sides of airport

Ed: Water system doing well now

Brent: Discussed erosion control benefit - Broad Hollow area, Leaf Spring water

Group discussion of proposal

Shawna Cox: Motion to allow to plow and plant - two year lease - extendable - dry farming - motion seconded and approved (two year)

John: 10 minute break to set up other teleconference system

Off-record discussion with Alan Steed on cattle

John: Need to fill board vacancy - Ben Clarkson name came up

Ben C.: Discussed candidacy

Brent Fulmer: Consider bi-monthly meetings (meaning every two months)

Ben C.: Discussed ideas for ranch - willing to be appointed - would be board appointment

Shawna: Suggests monthly meeting - abbreviated - open discussion of meeting types

John: Welcomed Ben Clarkson to board

Vance: Recommend use of teleconference - structured -

John: Selection of officers - President/VP/Treasurer/Secretary - President open for nomination

Ed B.: Recommend John as president - seconded

John: Vice President?

Shawna: Nominated Ben Clarkson - seconded

Shawna: Recommended Dave Sills as Secretary - seconded

John: Treasurer? Shawna recommended and accepted - discussed month to month accounting - independent books audit discussed - Shawna

recommend auditor

Vance: It’s in CCand R’s (auditing)

John: Selection of officers complete

John: Old business continued - discussed charge controller - discussed water resource plan - read letter to have Dale Clarkson to review ranch water rights- discussed proposal #2 (Dale Clarkson water rights proposal) - open discussion - proposed and seconded

Dale : Discussed October 2004 water rights letter with extension to September 2006

John: Paper (association documentation) needs to be centralized -

Dale: Discussed papers/filing locations - discussed $40K per acre-foot current costs/value

Vance: Duplication needed of some documents - including storage

Ben: Volunteered storage location

Dale: Bought 29 - filed on several - some expired

Shawna: Motion that Ben gather and store records - motion seconded

John: Report next month?

Dale: Partial

John: Proposal #3 - sale of ranch cattle -

Dale: Can’t winter cattle where they are - discussed condition -

Group discussion of cattle and disposition

Ed: Discussed opinion of unloading ranch cattle - motion to dispose of at best value - discussed some individuals desire to buy some of the cattle (Brent and Shawna) - seconded and approved

Paul: Proposed buy-=back of some hay - Ole has 5 horses on ranch currently

John: Proposal #4 - Group discussion of Dale’s proposal relative to assets, records, increasing capital, submitting proposals to board - proposed and seconded with modification to wording changing word “instruct” to “authorize” and removing “and suggest a budget for 2009” - seconded and approved

John: Discussed weed abatement with Paul - 10 feet from road - next phase would be plant removal, etc.

Group discussion of abatement

John: Road plan on-going - Larry Meltzer efforts

Paul: I have mapped road work required

John: $40,000 gallon tank - discussed peeling, failure of previous repair attempt, discussed liability -

Ed: Will make call for estimate

Vance: Current coating materials can be applied at any temperature - discussed current coating - discussed direction of restoral

John: Need to be done before end of November -

Shawna: Find out from Taylor - Ed will check

Vance: Let him know what we have (Paul and John). Will get another quote from supplier

John: Newsletter input requested this week from board members - submit to Vance Green -

Larry: Discussed problem with bear

Vance: Bob Becker e-mailed recommendations to Vance - will forward to board

Dale: North gate is locked -

John : Board approved locking it at this time -

General discussion of gate locking - recommendations

Ed: Discussed lock - access - further group discussion

John: Recommendations?

Brent: Discussed problem hunters - alcohol and high power weapons

Group discussion of locking gates, including bottom-end

John: Cabin winterization - can start this week

Paul: Currently near-full - has there been agreement for gate at upper pond area?

John: Not at this time

John: Table item #5 at this time - discussed committee types

John: Open forum

Brent: Skutumpah road not scheduled to be maintained by county or BLM - discussed problem - no snow removal - need plan - has contributors that will fund diesel fuel for snow removal effort with DSR grader - Larry Meltzer donate time (expect 6-10 times) - asked board to go to Kane County -

Shawna - BLM should handle

Major group discussion on road maintenance and contacting officials - - contact Linda for contacts to communicate with

Dale: There is a recorded document authorizing DSR to remove snow

Vance: Hard copy of letters - (not e-mail)

Paul: School is an important consideration (for letters)

Major group discussion - 11 individuals directly affected (per Brent)

Brent: At least clear to headquarters - possibly to Brinkerhoff turn-off

John: Next meeting date? -

Paul: Designated campsites needed (Boy scouts, etc.)

Ben: Ponderosa and Oak Grove areas

John: Discussion of communications - upgrade for ranch

Group discussion

Vance: Recommend clearing line of sight to boost signal