July 5, 2008

Board members present: John Southwick, John Harris., Dustin Hollis, Taylor Button, Linda Alderman, Dave Sills

Also participating: Paul Brayton, Vance Green, Barbara Button

John S.: Called meeting to order

Dave: Read previous meeting minutes

John H.: Discussed available “Quad” for ranch use

Paul: Discussed need for “Quad” for ranch use

John S.: “Quad” being researched, will be in new business

Dustin: Motion to approve minutes

Taylor: Seconded

John: Audio minutes will be on website (later determined that audio was not recorded)

Linda: Arrived - gave documents to John - discussed DSR software and copies - available budget copies distributed - said that double payment

entries were corrected as just erroneous double entries

John S.: Asked Linda and Paul if categories are in force

Taylor: Asked Paul if he was familiar with budget categories

Paul: Yes

Linda: New budget (changes) not on this copy - telecommunications doing well

John S.: Books and reservations?

Linda: Not sure how double booking happened

John S.: Discussed system to notify those making reservations

Linda: Seven step process in place

Taylor: Are reservation fees OK?

Linda: All, including linen fees OK - discussed $400 T-shirt purchase

Paul: Will consider providing shirts, having Linda get stitching

Barbara: Linda, have you made all discussed entries?

Linda: Not all - will compare - discussed Halsted sale (lot #12) - lien satisfied - discussed lot sales - Ole bought 5% of a lot (#182) - previous

owner Gail Jackson

John S.: Any other old business on budget?

We have several lot dues in arrears - discussed reasons (roughly 28 lots) - not technically late - all have been sent statements but not

re-sent - lien after 12 months - eight are in arrears for two years

Barbara: Apply to interest first, not principal - emphasized need to send monthly statements and bill every month with interest.

Dustin: Put note in statements about liens

John: Discussed need for reserve categories and funds to help our credit status

Barbara: $53,000 in reserve funds not drawing interest

Dustin: How many liens need action?

John S.: Three - names not discussed due to public record

Barbara: Two lots in agreement not to pay assessments through Dale Clarkson. Should update lot liens for future sales of lots - Dale selling

some lots and retaining proxy - discussed with Linda

Linda: Can my assessments be considered for being dropped - discussed expenses

John S.: Discussed file storage, etc. - cannot currently consider dropping assessments as an employee, not board member - board will discuss

this month

Barbara: $70 for backhoe work due to break in waterline (Brent Fulmer in charge)

Taylor: Make check to BLT consortium for water system repairs

John S.: Is that it for financial? Need to get back to agenda

Ranch caretaker report from Paul and Linda: Cabin maintenance up to par - some broken windows, paint and trim work required - all cabins up

but #4. Discussed plumbing matters, filtration of ranch house water - sulfur smell

John S.: Dustin, could you get water sample to SUU by Friday 5pm?

Dustin: Not sure

John S.: Paul, do you have log book?

Paul: Yes

John S.: Give brief account

Paul: Discussed propane delivery, Steed drawing water from ponds

Taylor: County may come to discuss spray of noxious weeds

Paul: Nothing else significant in log

John S.: Read letter from person involved in double booking - very positive experience

Paul: Log book too small for entries

John S. and Taylor: Log book sufficient for detail for board review

John S.: Have we upgraded phone minutes?

Linda: Yes

John S.: Old business - cabin #4 off reserve list - Steed will determine septic problem for $200 - Paul will take pictures - due next Monday

Vance: #4 system already investigated by Brent and Vance, has been pumped - Steed will investigate carefully

Linda: #4 tank dry

Barbara: Val Cram knows #4 system

John S.: Cabin #4 has other improvement needs - refrigerator and water heater, etc.

Taylor: Use water heater till replacement needed

John S.: Next meeting will be a “working meeting” at ranch house - windows - Paul will measure

Dave: Consider contacting previous board member Leo Weber (Jones Paint and Glass)

John S.: Ranch house solar batteries - will follow up on 6 missing batteries - discussed with group

Paul: Discussed proposed ranch house insulation - R-90 value

John S.: Paul will get estimates for material - group discussed consideration for estimate for installation, also.

John S.: Goat lease - contacted attorney - $700 retainer for case law study - current contract labeled illusory(sp) - discussed BLM

Taylor: Need to be rid of Ole’s goats, mules, etc. -

Group discussion: Included impact on ranch headquarters and other areas - deterring cattle grazing contract - loss of breeding of our cattle and

subsequent calf income - (other details, including enthusiasm of subject matter not included)

Motion to obtain Ole intent this week - prepare attorney option as well as other options - all of Ole’s livestock in agreement

Dustin: Seconded motion

Barbara: Ole’s lot purchase not finalized

John S.: Need Ole’s address from Linda - discussed circumstance

John S.: Table committee reports?

Taylor: Presented association bumper stickers, hang tags, etc. Asked Paul to get log book for usage - discussed applications, fees

Dustin: Motion to have policy for tags/sticker usage

John s.: Have policy already

Dustin: Policy change?

Comment: Need to tag quads

John S.: Dustin and Vance to discuss website

Linda: Currently with Infowest in St. George - moving to Godaddy

Vance: Verizon bought Alltel - nothing happening - please contact me (Vance) with problems

John S.: Discussed radios

Dustin: Ordered and received 2 ICOM radios - Paul has them

John: Board training - read and discussed gravel pit policy - gave copy to Paul - discussed other policy letters

Vance: Brent says upper system water is OK. Solar system should work now

John S.: Will not be turning back on the solar pump - generator needs protection (cover)

Vance: Solar system will work - recommend storage container near upper cabins - need 4-wheeler (quad)

John S.: New business

1. Water - can’t resolve this meeting

2. Roads - can’t resolve this meeting

3. Fire Protection - can’t resolve this meeting

Discussed Paul finding water truck and water being drawn from trout pond (Phil Hall) - e-mail sent regarding policy - need to develop water resource plan

Vance: Will work with Paul on policy

John S.: Keep me in loop on policy discussion - discussed Larry Meltzer road work (very positive)

John S.: Fire Policy - discussed fire protection plan from state - will call for copies - primary concern is association property

Dustin: Should we get outside contractor for fire protection around cabins?

John S.: Discussed developing a plan

Dustin: Need schedule developed - assignable

John S.: Discussed fire extinguishers - policy needed - should have at least one per cabin - Paul should test detectors, etc.

John S.: Discussed Steed rock work - discussed Brent Fulmer request to harvest dead tree - motion to harvest dead tree

John H.: Seconded

John S. : Paul - discuss NRCA contact

Paul: Discussed contact

John S.: Recommend no contact/access on our private property

Paul: Brought up 4-wheeler for ranch - can we ask about one for sale - Rhino best type - Larry Sims has one for sale

John S.: Just ask Larry Sims for details

Barbara: Ranch house needs electric refrigerator and separate electric freezer

John S.: Nancy, please look into cost of both

John S.: Next meeting August 2, 2008 at ranch - working meeting

Adjourned