SUBMITTED
BY DAVE SILLS
April
12, 2008 DSR Board Meeting Minutes (condensed)
10am
at Garden Cabin
Board
members present: John Southwick, Don Cox, Taylor Button, Dustin Hollis, Dave
Sills
John:
Called to order
Invocation:
Dave
John:
Asked guests to introduce themselves - Discussed last month's meeting minutes
for approval
Said
meeting not teleconferenced - being recorded - will post both on website
Don:
Motion to approve minutes
Dave:
Seconded
Don:
Are copies of agenda prepared?
John:
No copies available - reviewed agenda
Don:
Wished to discuss something before Ole comes in - described how he felt board
should honor commitments to Ole - asked if there was a way we could still make
this (Ole's contract) work
John:
Need to work together as a board - not dwell on this matter
Dave:
Reviewed five contract items that were discussed in previous meeting as part of
cause for ending the contract with Ole
Don:
Feels matter is over-inflated - too many emotions
Dustin:
Board is at fault for not managing manager
Ole:
When contract termination presented to him he told
Many
individuals: Extensively discussed Ole's duties and responsibilities
John:
Need to get back to basics of the board - running the ranch
Don:
Ole, can this be worked out?
Ole:
Direction of the ranch is toward cabins, not horses - didn't come here to do
some of the things required - extensive discussion of goat
herding and fire abatement - not able to comply with changes
Dustin
and Ole: At length discussion of commitments (horse program/events/money)
Brent
Fulmer: Said what was done was wrong - house (ranch house construction) is
important - can be done inexpensively - matter is a communication problem -
have to try to go forward
Barbara:
Discussed board position on matter
Ole:
Closing statement
John:
Pause for break
John:
Meeting called to order - agenda #4 (financial report) discussed - $102,000 received, $20,000 in Arrears - 50% over
vehicle budget already - fuel budget over
John:
The rest of budget is in accordance
General
discussion of ranch house
John:
May have to rework budget
John:
Brought up board vacancies
John
Harris: Interested in board membership
Board
members: Nominated and seconded nomination - John joined us at table
John
S : Discussed vision and direction of board,
prioritization, stick to basics, can't solve it all today
Will
make himself available to communicate with board and
members
John:
Old business: Discussed horse accident history, grazing fees, fish orders, has
ranch (proposed) Blueprint - not affordable
John
S: Will move on consensus from all ranch members on ranch house construction
John
S: Ranch manager position - discussion of resumes
Don:
Asked if Ole situation was workable
Barbara:
Ole's family said NO to garden cabin as home
John
S: Need to move on
Don:
What will be interviewing process?
John
S : Has drafted ranch manager position proposal for
consideration
John
S: Three to four possible candidates - how to move forward
Barbara:
Described how requests were sent to "home school" candidates - read
letter sent
John
S: Read Demille resume - would like to interview
Dustin:
Should offer cabin for a couple of days to candidates to familiarize with ranch
Dave:
No preliminary interviews
John
S: Demille -consensus - OK to interview
Dustin:
Read Hess resume - consensus - OK to interview
Dustin:
Reviewed McMurrow resume - consensus - will not
interview
Dustin:
Reviewed West resume - consensus - will not interview
Dave:
Reviewed Grisham resume - consensus - OK to interview
Dave:
Reviewed Brayton resume - consensus - OK to interview
John
S: Reviewed Frisius resume - consensus - will not
interview
Dave:
Reviewed Pogue resume - consensus - will not interview
Barbara
and others: discussed accommodations for candidates
John
S: Four candidates for interview will contact all, including rejected resumes
John
S: All members of board asked to come up with interview items - minimum of
three board members on interviews - will do background checks
Barbara:
Discussed urgency of need
All:
Discussed accommodations and interview process
Don:
Barbara should participate in interview process
Barbara:
Discussed type of contract, 1099, insurance, children coverage
John
S: Wants manager to succeed - support however we can
John
S: New business - has draft of manager responsibilities - will forward to all
board members
Discussed
master plan of improvements (cabins, etc) - on hold till next meeting
Discussed committees - goals, etc.
Committee
types: communications equipment and methods, facilities, airport, roads, gravel
pits, gates and signage, equipment, water (incl. erosion), wildlife, flora,
fish, legal, social, events,
Fundraising
-members on board would interface with committees
Dustin:
Regular review of committees, authorizations, etc
Dustin:
Can we discuss new business? - motion to send ballots
to all members to vote yes or no on ranch house construction - will prepare
verbiage
John
S: Ranch owns some lots - can't sell, association bylaws
All
discussed this matter - motioned and seconded and voted all in favor - John
abstained
John
S: Discussion of tank repair issues - motion to repair as first choice -
seconded by all
Barbara:
Discussed current cattle grazing contract - will let run out - not renew
John
S: Must readdress grazing issue (23,000 acre)
All
discussed
Motion
to adjourn - seconded
Next
meeting on 2nd Saturday
Benediction:
Several
members went with fish supplier to upper ponds - several fish DOA - air pump
failure