Submitted by Dave Sills April 15, 2008
Deer Springs Ranch
Board Meeting
7pm February 1,
2008
Larry Clarkson
Don Cox
Taylor Button
Dave Sills
Linda Alderman
Ole Lindgren
Brent Fulmer
Phone: Mike Duvall, Clint
Gray, Vance
Larry: Meeting was
postponed and rescheduled for today - were minutes received?
Vance: Well is done - water at 135 ft., went to 350ft. - 2 gpm
- has 2400 gal. holding tank above
Vance: looking for minutes
on website
Larry: Cabin #2 completed
by Dave Turley
Will catch up next meeting
on minutes
No idea why septic pumping
on agenda - done and pumped
Brent: Has not received
water test kits
Ole: Dinkins (sp) oil
delivered 250 gallons gas - filled diesel
Gas tank stable - not
showing problem in 3 days - pipe is old - testing pipe for leaks
Ford is working -
registered today - tires bald - needs chains - front tires out of alignment
Larry: Pleebly’s
(sp) helper had a problem with it
Ole: Winch is on gray truck
- doesn’t work
Will trench to keep water
from fuel pipe and off drive - fuel constantly in galvanized pipe (250’) - will
put 1 ½’ dirt on pipe
Windshield cracked
completely across Ford windshield
Larry: Chains on site?
Ole: Yes - wrong size for
tires
Don: Should have alignment
checked on tires
Ole: Need licks for cows -
fed every day - relying on feed and supplement - one cow receiving separate
water and feed - the only water is in
headquarters - ponds are frozen
Brent: Will look for hoses
to place for watering
Ole: Erosion backing up -
wants to keep cows away from sawmill - no helper at ranch - $500/ton for licks
(barrel type) 200 pounds each
Today first time fed hay
Larry: Buy a ton of
barrel-type licks
Ole: Will buy
Ole: Kubota is at ranch -
Mechanic said transmission would have been jeopardized if driven to the ranch -
It was hauled to ranch for $200
Brent: Kubota not fully
functional (per email) smells like a problem when in use -
Don: Can use his trailer
when needed
Larry: Saw sparks on
battery cable when starting
Brent: Replaced battery
cable - readjusted chains - has bad hydraulic line - temporarily disconnected
it
PTO runs constantly -
Brent: Can’t hold PTO to
stop it
Larry: Will you (Brent)
coordinate with Danny and the Kubota?
Ole: Shower hot water
frozen - house kept warm - kitchen hot water OK - solar lasts 15 minutes -
generator will not start under 30 degrees
Brent: Nice battery at
generator
Ole: Hasn’t seen Lee or
Alan on snow rescue yet
Vance: Can’t find minutes
(from previous meeting)
Larry: Brent, could you
show the wiring to fix the water heater? - OK
Don: Ole, is winterizing
done?
Ole: All but #7 and #8 -
runs water in garden cabin
Ole: Will do it
Don: Inventory?
Ole: Has fall book on
inventory - has copy of inventory - riding lawn mower is there - no key
Ole: Has Huskvarna chainsaw, used a couple of times, Stihl used regularly - Poulan in
tool room no good
Ole: I did not make the
list being used - I’d rather have old inventory and add to it - just added a
page of inventory to black book - it’s not in
book - just write Stihl
chainsaw to list since it was added since we were there
Dave: Is the generator on
site?
Ole: Yes -
Linda: Solar system and
batteries need listing for tax records
Ole: Lots of battery
operated tools - not operable till batteries available
Linda: Reregistered at
Harbor Freight
Ole: Not
any batteries or chargers - 4-6 inches of frozen mud in shed - can’t get to it
for inventory
Linda: Need inventory soon
Barbara: Add chain saw to
inventory - turn it in
Linda: OK
Ole: Barbara and I cleaned
tool room, categorized - good time to do inventory
Larry: Clean up and
inventory this spring
Ole: Gas door broke
Don: Are all barbecues at
cabins?
Ole: Two tanks filled - at
laundry
Larry: Discuss finance?
Linda: Some reservations
being made - has some statement of Past Due” addresses - three need action -
Linda and Larry discussed
sale of Ace Hallstead(sp) - discussed back assessments
- lean is on lot
Larry: Assessments - Dan Ortilani(sp)
question - reviewed letter of goat herd damage - he feels he should not have to
pay 2008 assessment -
Ole: Ortilani
requested goats on property - was asked not to feed goats - locked goat in shed
- died from no feed/water - goats are accustomed to
being fed and would not stay away
Barbara: Dan ran over ranch
gate and did not pay for it - gates left opened and problems
Ole: Ortilani’s
were pleased to have goats - when they were moved they returned - they will not
be there this year
Larry: I will call him
Don: I will call him also
Linda: Nothing else - shall
we order fish now? - bass bad idea
Barbara: Go with tiger
trout - need to get order in early - Fish and Game will tell about availability
- discussed fish delivery timing , feed
Larry: Will have 100 per
cent water in ponds - need to bypass and control flow - discussed diversions -
Barbara: Discussed
assessments with leans due by February - Linda will send Certified
Larry: Housing Funding?
Vance, are you compiling?
Vance: Yes - in list - will
e-mail to us how to get in
Larry: Just compile
Vance: dsrfunding@gmail.com
Dave: Will email to
location the responses
Vance: A common response
was 50% loan and $250 one time assessment
Larry: Loan may be from
consortium or members - Clint, any ideas?
Clint: Need to know how
soon he can act to determine financing available - aware of any other members
with cash?
Larry: Dad has some - 66%
of response counts, not 66% of members
Ole: Could mill lumber and
add three rooms for practically nothing, log work discussed - $20,000 to build
(foundation/stem walls/ slab
Discussed millwork - lumber
processing - member construction - Garden Cabin booking
Linda: {Possibly 10-12
reservations -
Barbara: Reserve garden
cabin for living during construction
Ole: Dig hole on North side
and leave front of ranch house
Ole: Can use predried trees instead of curing the wood - can’t go into
Monument area for posts -
Discussed getting plans
from
Larry: Kubota at ranch -
GMC engine being rebuilt - GMC $2300 - ready next week
Ole: Need the $100/month
vehicle stipend - back due - truck has fuel and oil reader problem - needs
$1000 repair on cluster - possible save
funds with different aftermarket part -
Larry: Replaced Linda
Shelton’s car window
Ole: Found and gave to Linda
last years contract - need another for this year?
Larry: Yes
Larry: Discussed horse
claim turned over to adjuster - claim amount not known - two weeks ago- Mike,
have you been contacted?
Mike: No - Ole, are you
familiar?
Ole: No idea where accident
occurred -
Larry: Wait till adjuster
contacts us - gets our information -that brings up our liability questions -
Ole’s liability
Ole: Need notice to members
about livestock dangers
Larry: Wait and see
adjuster’s responses
Ole: Good journal - print
and put in book
Larry: Leave note of any
changes in responsibility
Brent: Alan Steed has
offered a “belly-dump” trailer to ranch - in good shape
Ole: Discussed unapproved
Turley use of horses while Dave Turley was roofing cabin #2
Larry: Garden cabin -
cancel reservations?
Response: No
Larry: Next meeting in
February?
Linda: Who will order fish?
Ole: I will call on Brown and
Tiger (no bass) - e-mail to board - budget $2000
Larry: February
Decided March 8th
Ole: Will get two estimates