Nov. 20, 2003
Office of Nyle Willis, 6:30 pm, Kanab, Utah
Present: Phil Hall, Nyle Willis, Larry Baer, Larry Clarkson, Art Ortolani, Tom Massengale, Lee Bellar, Jerry & Beverly Racine, Tony Holden
Open :President Phil Hall
Opening prayer: Larry Baer
The October minutes had been approved prior to this meeting.
Follow up on Assignments and special reports
1) Nyle Willis reported that the final contract was nearing completion for the water contract with Christine Moore
2) Larry Clarkson gave a report on the Broad Hollow Road project stating that it was all but completed and gravel had been spread further up the main road towards the ponds.
3) Phil Hall reported that the for sale by owner listing for lot 259 had not been finalized.
New Business
1) Phil Hall reviewed the web site plans and needs for the coming year and proposed a $100.00 per month budget to pay for hosting and maintenance (programming etc.). He also proposed a $10 per month link fee for anyone wishing to have a hot link from their own site to a mirrored reservation site. (This was a request made by the Clarksons.) The monthly expenditure for the web site was unanimously approved as well as the link fee (Larry Clarkson was to relay the message to his father about the link fee stipulating that our programmers, at the Clarkson's own expense would have to be the ones making the change, and that there would be no ability for the Clarksons to alter or change any official reservations made by Barbara Button or to make reservations)
2) Nyle Willis reviewed Utah Law concerning the individual authority of Board members to act independently. In summary, the only authority any Board member has is that delegated to him directly by the Board for specific responsibilities or projects discussed and approved before hand by the entire Board. The need for this discussion had come about over the question of propriety for a Board member to create a new Road on common DSROA property without input from the Board even though a Board member was in charge of overseeing this aspect of the Ranch. Phil Hall put forth a sample document for Ranch road modification that would address this concern. With slight modifications it was approved by those Board members present and is attached as an addendum to these minutes.
3) Phil Hall reviewed the Rules and Regulations for the 2004 season and received input for various changes and or insertions. The final draft is to be approved at the December Board meeting and to be sent out to the members with the 2004 billing.
4) Phil Hall presented a refinement of the Ranch committee and area organizations.
Input and modifications were received and it was agreed to include these as part of the Rules and Regs. for 2004. After final modifications are made, the final form and organization will be sent out as a part of the 2004 Rules and Regs. for the Ranch with the January dues billing. All approved
5) Lee Bellar reported on a new trash trailer need and was to gather more information so that the cost could be included in the 2004 budget to be finalized in December.
6) Tony Holden reported on the mechanical needs of the Ranch Truck. Bids to be obtained and a decision made by next week if the cost is worth investing in the truck. Approximate estimate by Tony was $1,500.
Meeting adjourned and next meeting set for a Christmas social at Phil Halls December 10th.