January 16, 2003 Nyle Willis Office

Entire board present.

Others present: Nellie Hoyt, Bev and Jerry Racine, Patsy & Dale Clarkson, Lee Bellar, Brent Fulmer, John Davis, Barbara Button, Dan Ortolani, Betty Nuttall, Randy Sargent, Lynette Foster, Don Cox

Massengale resignation

Larry Baer spoke with Tom Massengale regarding Tom’s resignation. After some discussion, Larry Clarkson made a motion for Tom to remain a board member. Taylor seconded. Motion passed.

Minutes

November and December meeting minutes were reviewed. Tom made a motion, seconded by Larry C, to accept minutes as written with one change. Larry Clarkson and Nyle Willis voted against the motion to accept the new reservation fee policy in November.

Non-official agenda items

Phil summarized the procedure for the handling of non-official agenda items. Several members present wanted to be heard by the board regarding several items. Larry C made a motion to hear the audience’s comments even though they were not on the agenda. All in favor.

Fire district

Brent Fullmer discussed a ranch fire district. A fire district must be organized and recognized by the State. There is funding available for these fire districts. What kind of organization does the board want? There are several ways to collect mill levy. Board suggested Brent write up a proposal. Dale opposed to any fire district because he said it will increase water requirements. After more discussion, Brent said he will not pursue the fire district idea then but he will have a fire truck available for anyone to use.

New Reservation Fee

Dale asked for clarification on the new reservation fee. If Dale reserves a week in his name and pays $25 fee, then later changes the reservation into a non-members name, how much more does he owe? Some thought that he should pay a new reservation fee of $75 for non-members. Others thought that an additional $50 should be paid to bring the total paid to the $75 non-member charge. Art made a motion, seconded by Tom, that any change of reservation from member to nonmember should be an increase of $50 more. Larry B and Larry C for this motion. Taylor, Phil, and Nyle against this motion. Motion passed.

Ways to raise funds

Dan Ortolani asked for a formal ok to proceed on a plan to raise funds without selling any assets of the ranch. The Board asked Dan to write a proposal. Dan said he didn’t want to do that because it would require a lot of time and money on his part without a formal motion by the board to seriously consider his proposals. After discussion, Taylor made a motion, seconded by Tom, for Larry Baer, Tom, and Dan Ortolani to work together to develop a plan for ways to make money for the ranch for capital improvements to present to the rest of the board. All in favor.

Forest Road Easement

Art and Tom spoke with the Forest Service in Panguitch. A written easement will be forthcoming from the Forest Service for the road from Dan Ortolani’s lot east toward the green gate.

Assignments completed

Barbara set up an e-mail address for the board of directors. It can be accessed from the site or at dsroa_bd@hotmail.com.

Phil wrote an article about new board responsibilities for the newsletter.

Larry B wrote a letter for the newsletter and Nyle got a copy of the budget in the newsletter.

Larry C wrote an article about easements etc for the newsletter and Barbara assembled and her and Larry B mailed the newsletter.

Taylor inspected a site for a well by Brent Fullmer and determined it was not on association property. Brent told to proceed using caution not to disturb others property.

Grader

Discussed where grader was being used and how much. Lee will ask John to park the grader at headquarters. Art will talk to John and tell him he needs approval for expenditures.

Cabin 7 & 8 replumbing

Taylor asked permission to get a licensed plumber to replumb cabins 7 and 8 to make them easily winterizable and less susceptible to freezing. Tom made a motion, seconded by Taylor, to get cabins 7 and 8 replumbed for better year –round use for approximately $400 each cabin. All in favor.

Year end P&L

Barbara showed the board a year end profit and loss and also an accounting of past due accounts. A discussion followed regarding collecting past due accounts. Art is to find out about legal angles on possible ways to "sell" past due accounts to members.

New manager job description

Each Board member to write down a possible job description for new manager.

The Board then went into closed session.

Meeting adjourned at 8:15 pm.

Next meeting will be Thursday, Feb 20, at 5 pm at Nyle’s office.