Deer Springs Ranch Board Meeting

September 17, 2009 7:00 PM, Teleconference

Deer Springs Ranch Board Meeting Minutes

7pm September 17, 2009

Held at ERA office in Kanab and on teleconference

Board members present: Dirk Clayson, Ben Clarkson, Brent Fullmer, Shawna Cox

Teleconference participation: John Harris, Dave Sills, Ed Belinski

Others present: Linda Alderman, Dale Clarkson, Paul Brayton

Ben: Opened meeting by requesting ranch report

Paul: Discussed brush hog effort and fence work identified by Dale Clarkson

John: Discussed cows out at Pipeline a couple of weeks ago

Paul: Need to purchase more barbed wire and posts - will assess Monday

Dale: Feed sparse in Meadow - need to move cattle - open gate at south end of Meadow

Ben: Need all fence in top shape

Dirk: Discussed longhorn grazing and October 17th cattle drive (tentative) open for member participation

Ben: Asked for feedback on annual meeting (held Sept. 12)

General discussion of meeting - minutes to be submitted for approval at next annual meeting

General discussion of cabin closures - tentatively scheduled for Oct. 17th, including having board meeting at ranch to assist in closures

Ben: If no further discussion of annual meeting, lets discuss the board elections

Linda: Asked about length of terms - group discussed

Linda: Would like to print by-laws for board members - they are on the website

Ben: Hardcopy should be limited, use website for most communication

Linda: Usually do

Discussion was conducted on topic of donating $5000 to Johnsons for assisting in seed costs. Several board members discussed the esthetics of the last planting and the benefits of grazing it. Source of request not noted.

General discussion of budget items that could be restructured to allow for this donation, including contract services for roads and unpaid dues amounts.

Dave: Grain planting and harvest agreement was to be self supporting - was not a budget item - should not be moved on at this time without further discussion

John: We should go ahead with this

General discussion of annual/perennial planting

Shawna: Motion to approve $5000 for perennial seeding

Someone submitted an amendment to motion that if we invest we should insist it be harvested and not grazed to dirt

Discussion of grazing effect

Motion submitted to board to vote

All board members but Dave Sills approved the motion

Motion carried

Ben: We should now reorganize the board - how to proceed?

Dave: President and vice president should be nominated and voted on

Ben: All seven board members participating - should move forward

Dave: (on teleconference) Asked for general background on Dirk Clayson

Dirk: Gave general resume information

General discussion of candidacy

Someone nominated Dirk to be president

All board members voted to sustain the nomination

Dirk Clayson is the President of the board

(At some point in the conversation it was agreed that Ben was to continue as vice president of the board)

Dirk: We should make a list of areas of responsibility to allow for work prior to meetings

General discussion of categories, including:

Grazing and wildlife, facilities and buildings, water, fire, public safety, roads, BLM, right-of-way, budget and finance, Communications, legal, ranch activities

Continued discussion of categories

Resulting assignments:

Grazing and wildlife - Dirk Clayson

Facilities and buildings - John Harris

Water - Ben Clarkson

Roads, BLM, Right-of-way - Shawna Cox

Communications - Dave Sills

Legal, Public safety - Ed Belinski

Ranch Activities - Brent

Dirk: Discussed agenda structure - Financial, board member reports, Ranch manager report

Discussed need for profit and loss, budget to actual, balance sheet

Dirk: Accounts receivable needed

General discussion of Linda Alderman’s duties, website, reservations, expenses, Linda’s time, reservations, laptop

Dirk: Reservations should be an agenda item

Brent: Discussed easement on private roads and a test section to show what can be done on community fire plan - discussed a method and a desire to work with DSR - offered a BLM interface area on his property

Dirk: Suggested before and after pictures - asked if any other test areas were required

Shawna: Described her information that Lee Bellar has had an incident where he had to shoot a bear on his property and has been charged for the incident.

General discussion of bear activity - wildlife

Dirk: Any other issues at this time? - none stated

Next meeting : October 9th at the Ranch (2nd Friday)

Linda: Lot numbers and membership information sheets discussed - need pictures of board members

Shawna : October 17th at Kanab Middle School - constitution Day 9am to 4pm

Motion to adjourn




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