Deer Springs Ranch Board Meeting
Friday, August 12, 2011 at Zion's Bank - Kanab
DSROA Board of Directors Meeting Minutes
Friday, August 12, 2011 at
4:00 PM in the basement of Zion’s Bank - 41 E Center St., Kanab, UT
Board Members in Attendance: Dirk Clayson, Dale Clarkson, Ben Clarkson, Jodi Akers, Shawna
Cox (later), Dave Turley – by Telecom. Kathy Duvall absent due to Family Emergency
Others in Attendance: Paul Brayton – Ranch Manager, Robert Allen, Vance Green
1. Welcome – Dirk Clayson
2. Approval of July Board Meeting Minutes - "Item of Note" - DSROA Board of
Directors July 12, 2011 Meeting Minutes - Approved by the Board by email
3. Areas of Responsibility:
Review of board member assignments.
A. Roads and Fire Protection - Jodi Akers
B. Ranch Activities, Finance - Shawna Cox
C. Water Resources and Management - Dale Clarkson
D. Agricultural and Wildlife - Dirk Clayson
E. Facilities, Cabin Maintenance - Kathy Duvall
F. Legal and Public Safety - Ben Clarkson
G. Ranch Communications and Reservations, Web development - David Turley
4. Financial Report: Linda Alderman absent due to family emergency. Dirk Clayson reviewed
the Financial reports and discussed them with the Board. Assessments collected are down
and we need to be very conservative in our expenditures due to lower than expected funds.
There will still be some funds coming in but we will be short if we are not careful. We
should all keep the information on the “Budget vs Actual” report as a guide we
move forward with our decisions.
Ranch Manager's report - Paul Brayton
Paul was asked to discuss the culvert placements in Podunk. Phase one was completed on the
11th of August. Alan Steed did the work and there still needs to be rock and boulders put
in place to hold it all. Cost of culverts was $2551.22 delivered. Labor for the
installation was not settled yet. There was about 4 hour of work on the 11th. Dirk said,
“We don’t want to have him work more than 8 hours.” Figuring labor should
be under $1000.00. Dirk is figuring probably another $500.00 to haul some rocks in to the
site.
Ben said He wanted to make a recommendation that the large rocks be put on the down hill
side of the culverts. There is no sense putting them on the uphill side because the silt
from the flow of water will fill in the uphill side of the culverts and that is good.
Placing the rocks on the down hill side will keep the culverts in place. That’s where
you want the rocks. With corrugated pipe it’s best to install it with sand and dirt
and compact it and if it is compacted then it will hold well. Keep the weed and debris
down to a minimum and silt will fill in and hold those corrugated pipes tight.
Total cost of the repair of the road and placement of the culverts is not yet known.
Recommendation was to put some big rocks in place. There was a discussion on the proper
placement with compacted soil and rocks, and the need to keep these culverts clear of
debris. Paul paid Alan Steed for work previously done on the Ranch.
The Rock Crusher was rear-ended so it will be delayed.
The BLM talked to Ben Clarkson about the quarry and they want some pictures or records
about it’s use.
Paul rolled the old truck at the rock pit down to the house and he is going to use if for
hauling the cement culverts.
A. Fencing in lower ranch.
Doug recently opened the gate on the south side of the Meadow.
The cattle fence west of Larry Baer’s needs to be fixed.
Paul suggested that a cattle guard go where the fence opens up onto the Forest service
land at the top of the Ranch.
A Map requested by the Board with designated Pastures numbered for the Board was not
presented.
Paul said there are 3 groups of cows. 1) The Broad Hollow group, 2) The Meadow group and
3) the group out in the area near Headquarters. The ranch bought a trough for water and
put it out there. Doug wants to take half of the Broad Hollow group and put them out in
the area near Headquarters with a Bull.
For repairing fence, Paul wanted to budget in Taylor Button to fix those fences. Dirk
said, we can’t afford to have someone come in to do those but as far as buying new
materials, we can buy the materials. There just needs to be time put into getting those
fixed and secure. There should be materials on hand so repairs can be done when they need
to be done. The south east corner of fence is needed.
Ben asked, “Is the tank on the BLM able to hold water? Take the back hoe out and
spend a couple of hours and fix that so the cows have water. All agreed with the BLM that
we could work that area. The cows need the water that is the main catchment out there. It
should be used.” Paul said he bought a trough and put it out there. He’s taking
water out there first thing each morning.
Dirk said we really Need to fix the fence at the fish ponds. The sooner the better.
Paul has graded up through Slide Canyon. Worked on the roads near Livanavage. The grader
is parked at Pipeline where Paul will finish up. Next week Paul will go down through
Crawford and come back through past Phil Hall’s. Paul feels he is on a learning curve
with the Grader would like some pointers from Larry Clarkson. Dale wondered how many hours
Paul estimated he’s put in on the Grader. Paul couldn’t say but he wants to
learn about ditching and how the water flows.
The Kabota has been a problem. Paul has had to take both tires off the Kabota because of
leaks. Dirk recommended that Paul put tubes in the tires. That will fix his problem. Under
the Kabota there is a hydraulic leak. Paul expressed his frustration because he feels half
his time he spends grading roads and half time working on the Kabota. Dirk asked about
Paul’s part time helper, Alex O. Paul said he found him a job. He is no longer
helping Paul.
ACTION ITEM - Paul - Joe Bosze’s kind offer to help finish the cattle guards. Cattle
guards - Joe Bosze is willing to help.
Cement Culverts
ACTION ITEM: Move old cement culverts into the cut to stop the erosion
#1 Priority, near the Garden Cabin- needs to be done.
#2 Priority, in the well field.
3. Put a usable cement culvert at Hidden Reservoir access road and the road from Meadow
Canyon to the Johnnie Brown area, then another at the ditch where the organic trash is
being dumped.
Improvements at Headquarters. He has been watering the lawn. The grass is growing good.
CR Doors Contact Information was given to Paul by email several months ago. Linda brought
a print out of it for him at this meeting too. He said he’d get on it.
Paul will put linseed oil on the top of the posts and rails, before winter.
Barn stabilization Brent and Paul are looking for time to get that done. Dirk said put
concrete in that area when the concrete truck comes up for the pavilion.
Paint upper cabins – “Sure would love to do that”, but other things have
kept him busy.
Mowing the fields - there was discussion again on this. They want it done before snowfall.
The comfort stop is basically done. Only needs some caulking.
Progress reports by email – here and there, don’t get into the house until 10:00
“Open Range” or “Watch for Cattle” signs.
Grading the roads Hope to do all the roads this year.
There was discussion that Phil Hall had 8 or 9 sections of 4’ culverts that he would
trade for assessments/or grading. There was some discussion. Ben said he’d rather
that we do grading in trade for the culverts rather than assessments and other Board
members agreed.
Paul has the ranch truck with a water tank in it for emergency usage.
6. Roads and Fire Protection – Jodie Akers
Ranch road maintenance
Regarding the two roads that are proposed for the ranch. There will be a $700.00 charge
for Application and a $115.00 monetary fee. The BLM wants a detailed map of the route. DSR
has previously filled out applications on 2 different roads across there from lot 112 . We
have a great map. The Board looked at a map to get the precise route for the road to be
applied for. Vance said The slope on the upper road was a concern because it was pretty
steep and the contour of the road would make the difference. It would cost more to create
it. The other road was not bad at all. There was further discussion on the route and the
obstacles. Dirk suggested that Jodi work with ___________. Jodi is going in the right
direction and her work is appreciated.
Regarding the ATV road that parallels the ranch road, there was nothing to report.
7.Ranch Activities - Shawna Cox
Regarding the DSROA Olympics tomorrow Aug. 13 gathering, Shawna was asked to get some
pictures of the events.
September 10 will be the DSROA ANNUAL Meeting
Under the Rim Trail – nothing to report
It was reported that Phil Hall is willing to bring in some gravel &/or supplies to get
a boat ramp built into Red Reservoir. Some felt that was a low priority.
8. Ranch Communications and Reservations, Web development - David Turley
A. Landon Welch or Larry Clarkson do the cement. It will be $8000.00 for the Cement on the
Pavilion construction. Larry hasn’t been able to fit it in his schedule. Dirk will
arrange for the work to be done.
9. Update on water issues - Dale Clarkson
Meadow Canyon Springs - The Water Committee met for 3 hours this afternoon and worked out
many things. Thebeau construction will come out and do the engineering work needed. Dale
will pay for the work up front and the ranch will pre-approve then reimburse as the Ranch
has funds. This was previously discussed and in the minutes from the last meeting. A
discussion followed on the process.
Dirk explained the need for a DSROA filing for 100% of the run off water rights for
irrigation on water flowing on the Bear Spring & Crawford Burn. Dirk suggested that
these be mapped and presented for water rights. “It needs to be done. These are not
running now so it’s not a good time to measure.” They come out on the
MeadowCanyon Road. Dirk has pictures of them. The ranch should have the water Rights for
this run off. Historically this water went into a an old reservoir. We have a strong case
to have the water rights. Cattle and feed and water storage will benefit by collecting it.
Someone else could come in and claim it if we don’t.
Fix the overflow pipe on the upper system back where it was. Not near the pavilion. We
need a spigot near the pavilion.
10. Agricultural and Wildlife - Dirk Clayson
Keep track of Gravel pit activities for the ranch and the BLM. And collect fees.
Members, work with the contractor who is working the crusher.
Fences and Fencing Plans, Dirk will spend some time with Paul on these plans.
Disking, mowing and seeding: We planted 20 acres and Paul wants to irrigate the field. The
line is out about 20 feet from the pump. We discussed having Alma Fletcher come out to
work on the pump. The Board was in agreement that our budget is too tight to work on the
well this year. We are short on revenue.
However, we’ve got to do some seeding this fall. We have to get the fence up that
crosses the road. To keep the cattle off. To reiterate - We need those fencing projects
done. They looked at the map to know where it’s needed.
Present a plan to the Board to put a gate in at the fence at the north area.
Spray for weeds along side the roads. There was a discussion about the Thistles and
noxious weeds.
11. Legal and Public Safety - Ben Clarkson
To have an approval of Rod Johnson’s Log home on lot # 143 – the Board needs a
plan of the location of the cabin, same as what he needs for the county. It doesn’t
need to wait for the next meeting. Just need to see the plot. Have Ben look at it.
Motion: Authorize Ben Clarkson to look at and approve the plans for Rod Johnson’s
cabin.
Shawna Cox seconded the motion.
Motion carries with a unanimous vote.
12. Facilities, Cabin Maintenance - Kathy Duvall
Not present - Paul mentioned that Nancy bought sheets towels and bath mats for the cabins
so there would be two full sets.
Dirk said there was a comment on what a great job Linda did on the reports.
Decisions were made for the DSROA Membership Annual Meeting:
September 10th, 2011. (Many things are happening that day – however it is our
traditional day for the Annual meeting.)
10:00 DSROA Annual Meeting at the DSR Ranch Headquarters.
Approve last years annual meeting minutes.
Yearly Financial report
The Candidates will speak
Voting
While the ballots are being counted there will be presentations on:
Updates on water system
Thistles – Paul get posters and brochures, books from the extension agent
Electronics at the ranch – communications - Vance
Meadow Canyon Water Project
Announcement of new Board members, acceptance speeches.
LUNCH
After lunch agenda for the new Board Meeting.
Elect the Officers
Reassign the Areas of Responsibility
Motion to Adjourn: Shawna Cox
2nd - Ben Carkson
Motion carried with a unanimous vote
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