DSROA Board Meeting
August 11, 2012
DSR Headquarters
9:00 am the meeting was called to order by Pres. Marc Cram.
Those in attendance: Marc Cram, Jodi Akers, Shawna Cox, Dale Clarkson, Ryan Dudinsky, Dave Turley, Patsy Clarkson, Steve Browning, Chris & Kelly Church, Fred Sereals, Joe & Candy Boze, and Robert Allen.
Motion to approve minutes by Marc Cram, seconded by Dale Clarkson.
July minutes were approved with a small change that the New Washer & Dryer were not to be completed in August.
Brought to attention by Jodi.
Financial Report- Linda was not present but Jodi handed out the financial statements she sent.
Utility Truck is needed now! Shawna will contact Don Cox about on getting a carberator for the truck.
Ranch Managers Report will be skipped for right now! No Ranch Managers present now. No deadlines have been met thus far.
Issue brought up by Marc that the only compressor we can find on the Ranch is a little pancake compressor too small to do any jobs like blowing out water lines or pumping up tires etc.
Shawna made a motion For Mark to purchase a Gas Compressor for the Ranch. 2nd by Jodi. Vote was unanimous.
Meadow Canyon Road needs gravel or cinders Now! We can purchase it for approximately $3 a ton for cinders or
Pay to have our own gravel put on our roads.
Marc made a motion – to Replace the US Flag in Front of the Ranch. (very weathered and ragged). 2nd by Shawna.
Shawna will bring a new Flag on August 25th to the Olympics and dispose of the old flag properly.
Title V application for the Slide Canyon Road will leave on Agenda for April. Shawna will discuss this with Kane County Commissioners.
Today Dave Turley and Marc Cram will be working on the new pavilions by the ponds. Chris Church volunteered his assistance following this meeting.
Dale Clarkson wanted to thank Marc Cram and Chris Church for all the help in mowing down the willows and roses at the upper ponds. Brush hogging of well field and behind ranch house. Mowed around cabins 6, 7 &8 and up by the airstrip. Fix fence around well in well field. Looking wonderful!
See Marc’s Item list: Check upper cabin spring. Road repair @ upper Cabins. Road to cabins 3 & 4 was fenced off to protect the exposed water line. Well Field wood needs cleaning up. Over handing trees need trimming on well field road. Need shovel work done on culverts @ upper ponds where silted in. Need fire wood for cabins and ranch house. West end of corals by leading chute is wood to cut up. Dodge pickup bed is broken now. Old Farm equipment moved from Head quarters fence to Old Barn Area for visual effect.
Sept. 8th will be our Annual Meeting to begin at 10 a.m. and will be a pot luck luncheon. Ranch will not be providing meat.
There are 6 people at this time running for the board. Dale Clarkson, Shawna Cox, & Dave Turley will be seeking re-election and Robert Allen, Ken Lent, and Robert Musko will be new nominees.
Linda will email & mail out list on Monday.
Mary Shriber #285 still wanting to know about drilling rig in Slide Canyon. Shawna answered again stating that
The rig is on private property and therefore should not be a problem to members. May have to put a flag on top of it or plant flowers to decorate it. Owner has financial and emotional stress at this time.
Marc stated that every board member should have a ranch map. All Agreed and will check with Vance on the cost of those copies.
Board appointed Dale Clarkson as the New General Ranch Manager. New Ranch Managers need a “go to” person.
Dale will take instructions and problems from the Board to the Managers.
Dale has a Crew cutting off limbs and widening the road on Slide Canyon. Permits and Permission from the BLM.
Slash will be put in wash to stop erosion. Piled Slash will be burned next year. Cannot move any dirt yet due to BLM.
That is under Kane County Control.
We need two culverts in both ends of the road due to wash outs and they have moved the channel of water washing out the road. They are also cutting cedar posts and fire wood under BLM permit.
There is a wood pile in Pipeline Canyon.
Need a wood splitter. (Shawna will provide for traded wood).
Brinkerhoff Black cattle are in Dave Turley’s Not the same 25 head they hauled out last Sunday.
Fence must be down in Lick Wash to Crawford Canyon. Locate and fix.
Marc will email Ben and have him talk to Dale. Clarkson Reunion will be held at DSR on August 17 & 18th.
200’ of Fencing was done by Button Fence. Utah Law says you fence cattle out of your property.
Hunt is coming up. We need painted posts and
We need a sign that says “Private Property” Authorized “Guided Hunts Only” or something to keep hunters out.
Mowing willows at the ponds has increased the water levels at the ponds. – Thanks Marc
Dale is unsure about moving forward with Meadow Springs due to contention.
Upper cabin water system need to be replaced before it becomes a real problem.
Jodi – water testing “Mike” said cabin water is approved under state guide lines but Vault looked at, is waiting for failure. Needs to be improved. We need to research, make a plan and needs approval from the General Membership at an Annual meeting.
Dave Turley – Measured Cabin #4 roof and will order and install new roofing.
Will also want to put up picnic tables under the new pavilions so cattle don’t stand under them.
Marc, Chris, Ryan & Friend will help put in posts today. Base: 5’x120’.
Lot #2 Big Pine tree fell over. Dave will donate to the ranch Entrance.
Shawna made a motion to accept an offer:
Painting contract for exterior of all cabins except Garden cabin to be painted for $400 each for labor plus paint and building materials will be done by Chris Church. They will be painted a uniform brown with green trim like the Garden Cabin. Total cost of $3,600 to Chris. 2nd by Dale. (Max amount of $6,840 with paint and materials).
Voted Unanimous.
Motion by Dale Clarkson: Insist that the present board have the back code to cabin usage from Linda by next meeting or she will be replaced for insubordination. 2nd by Marc.
Voting 5 yea 1 Nay (Jodi)
Cabin #6 could be used by Chris & Kelly during time of Painting and Repairs.
Jodi has nothing new to report on Legal and Public Safety, Finance.
Ryan – Nothing new to report on Ranch Comm. And Reservations, Web Development.
Addressed Jodi about her letter to members about how some Board Members shouldn’t be on the board because they don’t work hard enough! Conflict ensued.
Dave will report on Ranch Managers. Managers will be on a 90 day trial period. Jeff will send an email.
Jodi agreed with Dale!!! About applicants “Perish’s”. Maybe doing a Temp person for 3 days on ranch in winter.
Also getting seasonal help.
Joe Boze suggested making it a max of less then 6 month probation period for new Managers.
Ranch White Truck need 2 new tires and an alignment. Marc will check on this along with servicing the Kabota.
Rear tires need to also be repaired for about $2,500.
Rhino needs exhaust repaired.
Dodge has a shifter problem. Check prices from MD Auto in Kanab.
Shawna made a motion to remove assessment fees from Lot #92 because of repossession. Marc 2nd .
Vote was unanimous.
Motion to Adjourn – Ryan
2nd by Shawna