Deer Springs Ranch Board Meeting
May 13 2011, 4:00 PM, DSR HQ
DSROA Board of Directors Meeting
Friday, May 13, 2011
at Deer Springs Ranch
MINUTES
1.Welcome Dirk Clayson
Board members present: Dave Turley, Kathy Duvall, Jodi Akers, Dirk Clayson.
Others Present : Nancy & Paul Brayton, Ken Lent, Linda Alderman (arriving after
meeting started) Later Joe and Candy Bosze, Mike Duvall and Dave Kodel.
Prayer - none
2. Approval of April Board Meeting Minutes -
A. March Meeting Minutes -
Kathy Duvall motioned to accept the minutes of both March and April and do better at
reading the minutes in the future.
Jodi Akers Seconded.
Vote was unanimous
3. Areas of Responsibility:
Review of board member assignments.
A. Roads and Fire Protection - Jodi Akers
B. Ranch Activities, Finance - Shawna Cox
C. Water Resources and Management - Dale Clarkson
D. Agricultural and Wildlife - Dirk Clayson
E. Facilities, Cabin Maintenance - Kathy Duvall
F. Legal and Public Safety - Ben Clarkson
G. Ranch Communications and Reservations, Web development - David Turley
4. Financial Report: To be reported later when Linda Alderman arrives. (The financial
report, minutes listed above and attachments were handed out when Linda Arrived)
5. Roads and Fire Protection -
A. Ranch road maintenance
1. ACTION ITEM – Culvert Field Trip
a. Culvert placement project
1. Dirk went on his own tour before Friday.
2. Cathy and Jodi were there ready for the tour and
no one else showed up.
2. Paul suggests that there is a major need for a culvert:
a. on Podunk
1. They will need fill material on the Podunk area
before we loose the road.
2. Paul is to get an estimate to have the work done on that area.
a. Allan Steed or Clarke Lamb.
b. 3 areas on Meadow Canyon road need culverts.
1. Have Allan Steed look at those as well.
c. A mile past Broad Hollow
d. Intersection going to Crawford going up to Phil Halls.
1. Dirk suggested that if we had heavy gravel there
that should be fine without a culvert.
e. Near Joe Bosze’s on Crawford.
1. The water is flowing fine, but the pond is a silted full. And the water is flowing over
the road.
f. Mary Schribber past her house going up needs heavy
blade work. On Half a dozen places.
g. Johnnie Brown still needs culverts and needs to be done.
Title V is already established and let’s get it done.
Brent Fullmer still the one who knows what is happening.
ACTION PLAN: Contact Brent Fullmer, Allan Steed, Clarke Lamb, Larry Clarkson and get right
on these areas and fix them.
3. Reestablish ditch around lower cabins to Polliwog Ponds. Larry did this and all that
has been done is all that is going to get done.
The work that was done is pretty messy. Paul is to make firewood of the trees that have
been uprooted and clean up the rest.
4. Brent is still working ATV road that parallels the ranch road. It’s purpose is for
use by ATVs, Mountain Bikes and Snowmobiles. A preview planned for today will have to wait
due to wet weather it couldn’t be finished.
6. Ranch Activities - Shawna Cox
A. Summer event schedule. / Activities Posted?
Not present. Left nothing to report.
7. Update on water issues - Dale Clarkson
A. Leaf Springs
B. Water System vaults.
1. PRV Vault at Lower Cabins.
2. Standpipe vault south end of Airstrip.
Rod Johnson #143 water hook-up fees. Is he getting water from the ranch now? Yes. Go on
next months agenda for further discussion. $30.00 a month for water hook up.
3. Upper cabin Spring collection Vault.
1000 gallons +/- per day on new pump. We are using this water yearly and we need to bring
it up to code to complete certification. Put on next months agenda for discussion. Paul
can move forward and do what he knows needs to be done. Dirk will work on the fences that
need to be done.
4. Well field irrigation well is something that we need to get going. Alma Fletcher will
come out and pull the pump out to $3000. with the upper system it would be $6000. And
email decision was made to get it done. Look in the budget to get it done. Look for the
funds in the budget and get it done.
C. Irrigation Management. Paul has been working the water coming in from the ponds and
reservoirs created. Water has slowed down a lot already this year but the water is flowing
and watering the well field.
Half moon dam is falling away some and that needs attention in the mid summer, when the
water is down and it’s dried out.
D. Water run off management. Kathy was not happy with the disturbances that have happened
due to the work done on the ditches along the ranch. The mess left behind is her concern.
But her concern is that there is not the communication that she would like to have on what
is happening. Dirk was aware of what was happening up on the ranch. He has taken Photos of
all the work and will go over the process with the Board. Kathy just wants to know what is
happening to be able to vote or represent the Owners at the meetings.
Paul explained how the water is running. Kathy appreciated that. Paul and others would
like to know more about what was done. Ditches will feed the well field all the way from
the top of the ranch. It is amazing. Hopefully the water ways will do a lot for the ranch.
They will need upkeep. Hopefully Paul will continue to be educated on what is happening
and why. Communications is what is needed.
Dirk suggested that the Board members not get overly frustrated and just continue to push
forward.
Paul spent over $4000 on the upper system. It’s pumping 1000 gallons +/- per day.
Paul went up and turned it off. Now with solar panels and head pressure of 130 or 140 lbs
psi the pump pumps 5 gallons a minute. The out flow pipe is ¾ inch pipe. The pipe up the
hill from the spring collection tank is a 2” (actually 3” PVC) pipe.
Paul presented pictures of the system before he worked on it. Showing why the old pump
burned up. The new pump is positioned differently. There is a sensor on the new pump that
will keep the pump from running if the water is too low. This will free up lots of time
for Paul because the old pump was run with a generator and had to manually.
Dirk said this is a great improvement to the upper system. He would like to see the solar
panels put up a little differently. There was some discussion. One panel did the job at
the upper system and the other purchased will go to the windmill West of the ranch.
8. Agricultural and Wildlife - Dirk Clayson
A. Fencing Plans – Taylor Button will be coming up with in the next couple of weeks
to begin on the fencing projects. He will begin by repairing the existing fence then work
on the fence bordering the Forest Service. Next he will work on the areas up on the
mountain when he has finished with those. Taylor will put some wing fence on the ATV trail
but now replace it.
Paul will work on the BLM boundary fence run to keep the cows in. And spend very little
time where the cows will be this spring for 8 days.
Seeding efforts - 80% of the seeded area looks great. We’ll have to mow the
sunflowers before they get a head on them so Paul needs to be prepared to mow a lot this
year.
The extension service man said to mow when they get to 10 “. Somewhere around July
and August there will be a lot of mowing that will need to take place. The acosia should
be mowed at 10”, The meadow area, the well fields, Air Strip, and the area up by half
moon possible, and maybe broad hollow.
In the fall we’ll do selective seeding. Purple mustard is not a good thing. It
becomes a fire hazard when it dries out. By half moon is volunteer triticalli not a
necessarily a good thing. Air strip and the North end of the north field will probably
need discing and seeding. We will decide at the end of summer.
Paul wants to buy a seeder. Cal Ranch has one for $600.00 and Linda will look for the
money in the budget to see if we can buy one to have for the Fall seeding.
Dirk said the little heavier one would be the best to get - it works well and would be
good to have.
Grazing Fees
Dirk has been talking with Doug Hunt about going with a flat rate fee for Grazing. When
Robinsons were grazing, the Ranch earned about $4500. a year. So far with the hunts
we’ve doubled that with $7000. the first year and close to $8000. the second year.
Dirk would like to see the grazing income to get up to $12,000. a year. That would
eliminate the worry about bringing in a second company to graze and still leave some space
for our own cows.
The proposal that Doug Hunt has come back with is:
Hunt Cattle Company will pay a $10,000. flat rate for grazing on Deer Springs ranch for
the year 2011. A $11,000. flat rate for grazing on Deer Springs Ranch for the year 2012
and $12,000. flat rate for grazing on Deer Springs Ranch for the year 2013. With a cap at
$12,000 for the following to make a 10 or 12 year contract with DSROA. The fee will not be
dependant upon the number of cows they bring. They will report the number of head they
bring and will not over graze the Ranch. The Hunt Cattle Co. will tract the numbers and
fill out the forms accurately.
Doug hunt has asked that we will work on the segregation fences one set this year and one
next year so that he can use them with Confidence.
Dirk presented a Motion that as President he will be authorized to execute (to sign) a
modification to the existing lease with Hunt Cattle Co. to revert him over to a flat rate
fee for $10,000. this year, $11,000. next year and $12,000 there on for either an 8 or 10
year lease, with the understanding that we will work with him on the 2 fence projects that
he has requested, one this year and one next year.
We need to fully graze our permits or we could loose our permits which would define the
boundaries of the Ranch. The Forest Service will not allow you to run someone else cattle
on your lease. The BLM will.
The Motion was seconded by Kathy Duvall and the vote unanimous.
Paul asked that he be able to purchase signs for the ranch that say “Open Range”
or “Watch for Cattle”. Permission granted.
~~~~~~~~~~~~~
The Board took a break during which there was a discussion about allowing a film company
to film on the Ranch.
Upon return: A Motion was made by Dirk Clayson to allow the film company to film on the
ranch.
It was seconded by Kathy Duvall. There was some further discussion and
The Vote: unanimous.
9. Facilities, Cabin Maintenance - Kathy Duvall
A. DSROA Clean-up Weekend May 13-14-15
The work weekend was great so far. There have been 13 participants. All worked and got a
lot done. The fire pit has been removed. The Front of the Garden cabin is cleaned up.
They’ve taken several loads to the dump. There will be more work done on Saturday.
Kathy requested that the DSROA purchase a DR Trimmer. Kathy said they are on sale right
now. $299.00 Linda was asked to look at the budget for a third item and see if there was a
place that money could come from. A discussion followed on how effective a DR Trimmer
would be.
The fence in front of the Headquarters is complete and most are pleased with the out come.
There is more to add on at one end and there is more to do still. The work continued on
the play ground area on Saturday.
The Peacocks were the next subject of discussion. There are six on the ranch now and they
are very dirty noisy birds (as can be heard on the recording of this meeting). The
Peacocks are beautiful to look at but they are perching on the balconies of cabin 7 &
8. They are on Paul’s truck and in many other areas of Headquarters. Kathy and others
feel that the Ranch needs to get rid of the Peacocks. Paul and Nancy said there are homes
for them with some who have expressed an interest in receiving a peacock. After much
discussion, it was agreed that they should go.
Cabin 2 had a frozen pipe when it was opened up this spring. Paul said he is going to redo
the pipe in #2 and use PEX instead of copper pipe. There was discussion about the fact
that Cabin 2 is rented this week.
Kathy said she is putting together a list for each cabin showing what upgrades
they’ve experienced and when. Dirk felt that was a really good idea.
B. Discuss “General Store” Kathy asked what do we need to do to make more money
in the General Store? Nancy said, ‘We need more people.” Paul said “we sell
candy, ice, pop & candy. If they need a quart of Oil I have a oil. Nancy said I have
it in the store too. We’ll need charcoal bags too.
We have had propane in the past but it’s expensive, it gets left on and wasted, and
it’s dangerous. We’re converting over to Charcoal as we can afford it. Dirk felt
that we will never make a lot of revenue out of the store and felt if we wanted to sell
things we’d make more money off our DSROA website.
1. Possibilities for sale items, calendars, hats, etc. Kathy is going to look into other
possibilities and report back.
Revenue generation potential.
10. Legal and Public Safety - Ben Clarkson
A. Vote on Deed Restriction Changes
The Board has seen the changes that have already been voted on. It was never followed up
on. It is consistent with county ordinances. Dave made a motion that the ordinance be
taken and recorded and put into action. Jodie felt she couldn’t vote on it because
she was not familiar with the deed restriction. The Board members present took a moment to
read the ordinance. Jodi seconded the motion and the vote was unanimous.
11. Ranch Communications and Reservations, Web development - David Turley
A. Review cabin usage surveys. Dave compiled the surveys turned in and reported on the
results
Of note most respondents wanted to see printed hiking information. There was a discussion.
Loretta Clayson created printed hiking information that should be in the store. Linda had
copies of trails and other maps in the notebooks in the cabins, with separate maps in
plastic sheets so they could take them along and return them to the books. Also the County
is in the process of creating smart phone apps with hiking information. . The Surveys were
turned in to Linda to be stored. Results of the surveys will be posted on the website.
The Board was pleased with the results and report on the Surveys.
B. Pavilion construction. The exact location of the Pavilion was set on a map. And a
parking area chosen so construction can begin. It was suggested that Land Welch or Larry
Clarkson do the cement. And the work be contracted out. Dirk will arrange for the work to
begin.
C. AT&T is a dead issue
There was discussion of a trail that is near Val Crams Property that he would like to see
used more so it will not be lost. It has been used for horse rides before but is a
non-motorized trail. DSROA should petition the removal of non-motorized restriction. One
area is not useful for 4 wheelers in Kathy’s opinion.
Now would be a good time for input from the ranch because the Forest Service is looking
into that. Shawna Cox is the one who should look into the this trail closure.
12. Ranch Manager's report - Paul Brayton
A. Fencing / cattle guards
There is another cattle guard that the ranch might be able to pick up for the ranch. Put
the best cattle guard on the meadow canyon road. Joe Bosze was going to help make some for
the ranch. Call the county (Burt Harris) to get the cattle guard cleaned out on the
Skutumpah. Put the home made cattle guard up near the fish ponds.
The Taylor Button work is other than the work Paul is doing. Paul should continue with
what he is responsible for.
B. Upper Water System
1. New Pump – really doing good. Very impressive. This pump can also be run by a
generator. It is a fail-safe system.
2. Upper Spring Box – no need to do this take it off the list. Watch during the
summer if there is no shortage of water don’t disturb it. This spring box is fine,
it’s working, leave it alone.
C. ACTION ITEM: Move old cement culverts into the cut to stop the erosion
#1 Priority, near the Garden Cabin- needs to be done.
#2 Priority, in the well field.
D. Improvements at Headquarters. Material used on fence and gates is less than $1500. This
is cheaper than any other fence we could have done. Two gates are on order and will me
here soon. Put linseed oil on this year, especially the top of the posts and rails, before
winter. Comfort stop has gone over budget. There was a lot of work to do and it became
more expensive than planned.
1. Next we need to do the corrals and get them looking as good.
2. Paul has talked with Doug Hunt and will be putting in a shoot next year.
E. Barn stabilization – Brent has the lumber. Make it a priority, keep Brent focused
on this and get it done. Sono tubes and concrete make sure the concrete does not dish on
top in the middle but better to have it crown on top.
F. Opening the cabins, mowing, grading the roads, etc.
Paul is feeling the pinch of a late winter. Dirk says work on roads as much as you can but
get the cabins open.
Priorities Set by Board:
1 Open cabins for guests.
2 Fences for cows
3 Work on the roads
4 Comfort stop
Better to work on something for 8 hours is better than 2 hour here and 2 hours there.
Larry is going to help lay tile in the comfort stop. He wants to put the doors on then the
tile can go down.
It’s busy, busy, busy. Kathy is doing a good job helping to get things done. It was
suggested that Paul send a progress report every day for would be a good idea for the
Board.
On the surveys there were many positive reports about the Ranch.
The meeting moved into an Executive Session.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
AMENDMENT TO THE
DEER SPRINGS RANCH
PROTECTIVE COVENANTS AND RESTRICTIONS
FOR PLATS A, B, C, D, E, AND F
This Amendment to the Deer Springs Ranch Protective Covenants and Restrictions for Plats
A, B, C, D, E, and F is binding and effective as against the real property known as the
Deer Springs Ranch Subdivision, as more particularly described on Exhibit “A”
hereof. Said Amendment was approved by the necessary vote of Three-Fourths (3/4) of the
Membership of the Association on June 21, 1997. Therefore the Amended June 21, 1997, Deer
Springs Ranch Protective Covenants and Restrictions for Plats A, B, C, D, E and F as
recorded on April 23, 1998 as Entry No. 94028, Book 0172 at Page 766 -770 shall hereafter
be amended as follows:
1. Article 3 entitled “Land Use and Preservation” shall hereafter be amended to
read as follows:
3. LAND USED AND PRESERVATION – The land described in Schedule “A” has been
subdivided and shall be used in accordance with this Declaration, a s amended from time to
time, the bylaws of the corporation as well as applicable Kane County Ordinances and the
laws of the State of Utah.
2. Article 13 entitled “Dwellings” shall hereafter be amended to read as
follows:
13. DWELLINGS – All Lots shall be used only for residential and related agricultural
purposes. No more than two (2) dwellings houses or structures shall be erected, altered,
permitted, or maintained on any single lot. A garage, storage structure, utility building
or other out building shall not be considered as dwellings hereunder and are permitted.
However, no structure shall exceed two stories or 35 feet in height as measured from the
building pad level, whichever is lesser.
(The remainder of this Page was intentionally left blank.)
All other provisions of the Amended June 21, 1997, Deer Springs Ranch Protective Covenants
and Restrictions for Plats A, B, C, D, E and F, which are not inconsistent herewith, shall
remain in full force and effect, and are fully restated hereby as of fully set forth
herein.
Dated this ______ day of April, 2011.
Deer Springs Ranch Owner Association, Inc.
_______________________________________________
By:
The President
_______________________________________________
By:
The Secretary
STATE OF UTAH )
:SS
KANE COUNTY )
On this ____ day of April, 2001, personally appearing before me
__________________________________________, as President of the Deer Springs Ranch Owners
Association, Inc., and _________________________________________, the Secretary of the
Deer Springs Ranch Owners Association, Inc., both being duly authorized, acknowledged
before me that they executed the foregoing Amendment to the Deer Springs Ranch Protective
Covenants and Restrictions for Plats A, B, C, D, E, and F, for the purposes set forth
herein.
___________________________________________
NOTARY PUBLIC
Exhibit “A”
Insert Legal Description
Exhibit “A”
Insert Legal Description
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