1. Welcome – Marc Cram

     A.   Prayer – Ben Clarkson 

     B.   Roll Call – Board members: Ben Clarkson, Dale Clarkson, Marc Cram,

Ryan Dudinski. (By Skype) – Jodi Akers & Dave Turley  (Absent – Shawna Cox)

                              Staff – Linda Alderman, Christian Church

                              Lot owners – Joe and Candace Bosze, Lary Bear, Robert Allen,

Brent Fullmer, Larry Clarkson,  Nyle Willis. 

(By Skype) – Vance Green, Bob Becker

2.  Approval of January, 2013 Board Meeting Minutes -  

Motion to accept: Ben Clarkson

Second: Marc Cram

Vote; Unanimous

3.  Financial Report:  - Linda Alderman

4.  Ranch General Manager Report – Dale Clarkson  

A. Spent time with the BLM working on Title V roads.

            B. Submitted Resignation as General Manager

                        1) Marc Cram, as Pres. of the Board, accepted Resignation.

                        2) Jodi Akers suggested Linda Alderman be considered again

for the position of General Manager

5.   Ranch Caretaker Report –

       A  Report on work list received last month.

                        Snow pack should help on fields that were planted.

                        Ranch truck got a flat tire on the new tire and also

broke down while in town this week.

            ACTION ITEM: Return new tire for another new one.

                        Activated Generator in the Solar room – worked good

                        The Water Vault did not freeze

                        Ranch House has frozen up several times.

                        They have been chasing freezing problems so far this winter.

                                    Need to get an earlier start next year to be ready.

                        Need lots of fire wood.

                        Land fill – class 2 landfill has same requirements as the

city land fill in Kanab. Look on website. Must

choose a site by their criteria, have an echo test.

            ACTION ITEM: contact Kabota Repair – repair was not successful.

            ACTION ITEM: Get road signs from Dale Clarkson’s cabin and start

                        installing them.

       B   ACTION ITEM: Weekly Caretaker reports - Working to do better

       C  Inventory has been taken with photos and lists.

               1) Submit Inventory to Linda and Ben to put in file.

       D  Times, dates and lot owners of work done on the roads were turned in to Linda.

6. Areas of Responsibility:

7.  Roads and Fire Protection – Marc Cram, President

       A. Title V Application Outcome

               1. Marc & Ben gave a report on Title V  Roads  meeting held on Feb. 8 and attended by Mark Foley and Hugh Wolfe from the BLM,  Lou Pratt from the County,  Marc Cram, Dale Clarkson & Ben Clarkson from DSROA.  As weather and roads clear a Board Representative will take Hugh Wolf &/or Mark Foley to see the Title V roads to finalize approval. County to vote to adopted lower slide and will maintain as a “B” road (Like the Skutumpah) up to the private lots on Monday. Jodi confronted Dale on improvement of Lower Slide in regard to his recent purchase of land adjoining DSR. Dale denied this and stated that Lower Slide would benefit DSR Lots in Slide Canyon.

MOTION: By Dale Clarkson to ratify a letter to have and allow

Ben Clarkson to sign needed documents for the BLM; for

Gravel pits/grazing/roads, etc 

SECOND: Marc

VOTE: Unanimous      

ACTION ITEM:  Ben to email letter to Lund

8.   Agricultural and Wildlife – Ben Clarkson, Vice President

            A. Proposal by Dave Turley - $4600.00 reimbursement item to move to Executive meeting.

            B. Larry Clarkson is still working with outfitters for a contract with the Ranch for hunting opportunities.

9.   Water Resources and Management - Dale Clarkson

            In regard to water rights;

 Larry Baer said Meadow Canyon is classified as “Open Basin”,

one of the few in the entire State.

            Discussion on Green Belt classification

            Instructed to Strike unnecessary information

10.    Ranch Activities - Shawna Cox ,  Secretary

            Excused

11.   Facilities, Cabin Maintenance –David Turley

          A. ACTION ITEM: Four (4) corners of the large pavilion at the top of Meadow Canyon be staked.  It has been too snowy to do this.

.           B. Old vehicles in the ranch area have been moved away from headquarters.

            C. Box Springs in cabin #8 have been switched out with a set given to the

                        Ranch by Bob Baker. Thank you Bob.

D. Roof is completed on Cabin #3

            E. The roof on Cabin #4 will be the next for a new roof.

ACTION ITEM: Get a list of improvements to be done on the cabins to Christian

12. Legal and Public Safety, Finance – Jodi Akers, Treasure

A. Authorization to act with Ed Robbins

            1) Hourly rate is $150.

MOTION: by Jodie Akers - To retain Ed Robins as DSROA Attorney

SECOND: Ben Clarkson

VOTE: Unanimous

MOTION: by Jodi Akers – That Ben be authorized to

sign for DSROA after authorization from the a Board Member.
SECOND: Ben
VOTE: Unanimous

13.   Ranch Comm. and Reservations, Web Development– Ryan Dudinski .

           A. Will be acquiring 2 radios and a base station to use at the Ranch Headquarters.

ACTION ITEM: Ben to set up second phone on Verizon – still in the works

14.   Report on all action items assigned out for the past 3 months.

           A. Assignments have been made but sometimes not completed.

1) Review insurance - Linda

                        2) Ranch Caretaker to report better - Christian

                        3) Mark 4 corners of the Pavilion - Dale

                        4) Explore Ed Robins as DSROA Attorney – Ben /DONE

                        5) Green space tax rates – (discussion items) Dale

                        6) Find the Ranch GPS - Christian

ACTION ITEM: Meet February 19 at 7Pm for PC&R meeting by teleconference/SKYPE

15.  Other Requested AGENDA

            DISCUSSION ITEMS:

               A: Report on Green Belt FFA by Dale  Clarkson

                        1) A report will go out in the next newsletter

                                    a) DSROA lots are being reassessed see    http://kane.utah.gov

                                    b) Encourage members to fill out forms to protest current rates.

                                    c) ½ purchase price of your lot is the value of the land.

    ½ of purchase price is Personal Property = Your DSROA

 Membership.

16. Next Meeting Date: March 9, 2013

         Meeting Place: Zions Bank Basement, Kanab

       Board Members Who Will Be Attending

MOTION: by Marc Cram To adjourn to Executive Meeting

SECOND: Ben Clarkson

VOTE: Unanimous

This meeting’s

ACTION ITEMS & VOTES

ACTION ITEM: Return new tire for another new one.

ACTION ITEM: contact Kabota Repair – repair was not successful.

ACTION ITEM: Weekly Caretaker reports

ACTION ITEM: Four (4) corners of the large pavilion at the top of Meadow Canyon be staked.

ACTION ITEM: Get a list of improvements to be done on the cabins to Christian

ACTION ITEM:  Ben to email letter to Lund

ACTION ITEM: Ben to set up second phone on Verizon – still in the works

ACTION ITEM: Meet February 19 at 7pm for PC&R discussion meeting by teleconference/SKYPE

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

EXECUTIVE MEETING Action:

MOTION : by Jodi Akers That Linda attend all Executive Meetings

SECOND: Ben Clarkson

VOTE: Unanimous

MOTION: by Ben Clarkson to have a 5 person Upper Meadow Pavilion committee consisting of

1 Board Member

2 Association members appointed by the Board

2 Association members appointed by Dale

SECOND: Died for lack of second.

VOTE:

MOTION:  by Dale Clarkson to close the Beesley case and accept looses in legal fees

SECOND: by Marc Cram

VOTE: Unanimous

MOTION: by Ben Clarkson to pay Inv. #658302 for Clark Lamb work.

            10 hours of cat work on the Meadow Canyon Diversion Dam @ $85.00 per hour.

14 hours of cat work widening Ranch roads in

Slide Canyon and Broad Hollow at $85.00 per hour.

SECOND: by Marc Cram

VOTE: Unanimous

MOTION: by Ben Clarkson to accept Dale  Clarkson’s Proposal to pay the full amount

owed by Staffords on lots #36 & #37 totaling $4593.40 with the condition that part of the money go toward paying him for 2 culverts totaling $1800.  to be used in Slide Canyon. Ben Clarkson added in addition to Dale’s Proposal, that the remainder of the amount be applied as a settlement on the request for reimbursement of $29,000.00 for work done on Meadow Canyon Road and Slide Canyon. The total being applied as settlement is $2793.00 to settle the $29,000 requested.

SECOND:

VOTE: (role call) 

Yea: Dave Turley, Marc Cram, Ryan Dudinski, Ben Clarkson

            Nay: Jodi Akers

            Abstain: Dale Clarkson

            Absent: Shawna Cox

            Jodi questioned why the Board is considering Dale Clarkson’s Request

for reimbursement while denying Phil Hall’s. Marc Cram stated the

situations are different. Jodi disagreed stating both road improvement

projects benefited many members.

MOTION: by Marc Cram to not give a 20 Acre deed to Deer Springs Ranch

Heritage Foundation whereon to build a large Pavilion. Dale Clarkson

still has the Authority to move forward with Building the Pavilion

on the specified common space.

SECOND: Ryan Dudinski

VOTE: (roll call)

Yea: Dave Turley, Marc Cram, Ryan Dudinski, Ben Clarkson

            Abstain: Jodi Akers

            Absent: Shawna Cox & Dale Clarkson

HISTORY: Meadow Canyon Spring Development –

            Feb/2011 Approved

            March/2011 Amended adding a Water Board committee

            2011 Project fell apart

            Jan/2012 Vote to have monthly reports on progress

            Feb/2013 Letter from Dale stating nothing had been done on the project

MOTION: by Ben Clarkson to allow development of Meadow Canyon Spring to move

forward as outlined in January 2012 vote, with further conditions that a set time frame be adhered to. If progress is made, move forward. If no Monthly report of Progress, it will be considered a violation of commitment with the Board of Directors of DSROA and approval denied.

SECOND:

VOTE: (roll call)

            Yea: Dave Turley, Marc Cram, Ryan Dudinski, Ben Clarkson

            Abstain/ changed to Nay: Jodi Akers

            Absent: Shawna Cox & Dale Clarkson