Submitted By Dave Sills on April 15, 2008
Minutes of November 17th Meeting
Minutes of last meeting were read and approved
I (Dave Sills) agreed to keep minutes
Larry made motion to contact Scott (not present) to determine participation intent
Motion to meetings to be on third Saturday, beginning with December meeting - location to be determined - seconded
Next meeting to be December 15 -proposed Cedar City - ranch 75% of meetings - will meet at Taylor Button home
Item #1: Rent out of member’s weeks - to be discussed later
Item #10: Discussed solar powered gate with keypad control and sensor for automatic opening upon leaving - partial funding to be donated - Crawford and Slide Canyon sites - Suggested having sheriff at meeting
Motion to organize Security Committee - Larry Sims head it up - Seconded
Lot #205 broken into - 4-wheeler
Linda distributed copies of DSR ranch/lot map
Discussed stickers and hang tags
Item #11: Trailer is at ranch - welding equipment at ranch (donated). Cattle guards/types/sizes discussed Joe Boze(sp) to weld
Item #9: Cabin #2 windows in Larry’s truck - will deliver Sunday Ole will install - roof needs patch work immediately
Item #5: Septic pumping - $225/tank - four (cabins 1-4) to be pumped
Item #4: Water self-test kits ordered - not shipped yet - four ordered - kit will test for E Coli (will check if they test for algae - will test at spring before tank. Discussed need for filters - possible filter at tank - tank type water heaters to be replaced with “on-demand”- Alma to be contacted - possible recase well
Item #6: Propane fridges - Cabin #10 to receive repaired one - need fridge in store (store fridge in garden cabin) - Cabins #7 and #6 need replacing - Amerigas will set up - #1 OK, #2 disaster, #3 bad, #4 doesn’t close, Need 5 at $1000 each - Replace ones in cabin #2,4,6,7 and store) - 2 in for repair
Item #4 not discussed
Item #3 - Contact Scholtzen with invoice to see if paint is the problem
Item #2 - Dustin will pick up 12 chairs
Item #1 - Owners to arrange for renting out their own time - Non-member time funds foes to ranch - ranch not responsible for member pool
Item #7 - Discussed make-up of December newsletter -
1. President’s message
2. Pre-request discussion of ranch house funding options
3. Cabin linen policy
4. Fee for reservations of Cabin #1, #3 and garden cabin
5. Ranch status will be in president’s message
6. Reiterate clean-up fee
7. Garden cabin reservation fee - $50
8. Letter from Ole
9. Committees/volunteers
10. Paragraph from Brent
Discussed e-mailing suggestions for content to Larry by 12-1
Vance will put content in newsletter form
Horse rides to be 3 days a week
Item #8 - Architect finalizing ranch house plans - Larry will submit to two contractors for bids (estimates) - Kevin Wright interested - Discussed log cabin brochure - discussed $30,000 limit on ranch debt - will be budget line item - discussed minimum 2000 square feet
Discussed ranch manager duties and responsibilities - none currently identified - Board responsible for identifying duties
Reports discussion:
700 gallons of diesel in big tank - suggestion made to put some in small tank (access concerns)
Cow/horse hay $120/ton
20 head of cattle on ranch
Ole feeding alfalfa cubes to his horses ( his expense)
Horse trailer to be junked - possible for sale sigh
Tank water level must be kept a certain level to prevent air in line
Discussed ranch access road erosion - possible liability problem - Soil conservation concern - Fish Game Wildlife interested -
Larry brought up $50,000 water conservation
Need review of copy of Ole’s contract - duties to be on next agenda
Discussed cost of ranch solar system ($12,000) owed to Larry - (capital improvement funds)
Discussed budget - figures entered on budget worksheets
Discussed tools - asset inventory - lock and key access to inventory
Motion to give $6,000 check to Larry (half of solar system) - seconded