DSROA Board Meeting Minutes
August 18, 2007, DSR Headquarters
Board Members Present: Larry Clarkson, Dirk Clayson, Bob Becker, Dustin Hollis
Board Member Absent: Ken Lent, John Southwick
Others Present: Ole, Taylor Button, Don Busboom, John and Phyllis Bogue, Ed Belinski, Linda Alderman, Lynette Foster, Vance Green (conf. call)
Meeting started 9:20 AM UT.
Minutes of July 21, 2007 board meeting were reviewed and accepted.
Financial Report – Linda Alderman
1. 96% of assessments collected
2. Store income $15, maybe using store money to buy product.
3. Fuel 286% over budget, Linda to not change budget amount to indicate next years budget.
4. DSR grader is being looked at.
5.
Allen Stead has done repairs on the ponds and the pond
near the
6. Dirk to check on reserve funds for capital improvement to forward money from year to year.
7. 40,000 gal water tank has pealing epoxy on the flat inside of tank. Larry to talk to Caltrin(?) on epoxy pealing, budget $1100. Repair off season.
8. Cabin maintenance - $7000, need to work off of Linda’s list.
9. Window replacement on cabin 2 - Ole to do and give board result at next meeting.
10. Linda to have Larry Clarkson sign IRS form 8892 to have Linda check into IRS double payment.
11. Linda signed her contract.
12. Halstead/Frie account, Bob Becker to give invoice to Randy Frie.
13. 5 lots delinquent, sending letter demanding payment in 15 days or will go to attorney action. Attorney is Barry Clarkson and will include attorney fees.
14. Insurance policy – Ken Lent’s donated van needs inspection.
15. Common ground – 2020 acres, 160 acres as agriculture taxed at $500, should be farmland at $20. Larry has brought this to the county and will be corrected.
16. Larry to talk to Allen Stead on his trailer at cabin 5 location.
17. Need to determine what to do with the cows over the Winter. Allen Stead would buy/trade for cows.
Management Report – Ole
1. Phone, internet not working, Bob Becker to look into problem.
2. Look into Starband hardware for upgrading.
3. Dustin to look into spending $1K for computer/software upgrade.
4. Check into South Central phone service.
5. Ole to sign contract.
6. Horseback ride income account given to Linda.
7. Update work/monthly accounting.
8. Ole didn’t know we had an open account at Glazier’s for ranch purchases. We were out of TP.
9. Weekly meeting with Linda/Larry Wednesday 2:30 PM.
10. Solar system – Brent came up with $15-16K for system with working batteries. Need to look into battery status. Larry to provide an invoice to DSRHOA for the system.
Old business
1. Ranch House Improvement – Architect will complete the drawings by September meeting. Estimated cost for the Ranch House Improvement is $90K.
2. Annual meeting location changed to the headquarters on September 29th. Board meeting 9AM, Annual meeting 1PM, Dinner after the meeting.
3. Dustin to provide signs/decals at the annual meeting for members to sign for.
4.
5. Ballots – Official ballot will have deer background and DSROA water mark. Different colored ballots will be available at the meeting. Each lot ballot must be submitted, this also applies to proxy ballots.
6. The annual meeting agenda needs to be provided with the ballot mailings Monday August 20th. Linda to give Bob Becker past annual meeting agenda for Bob to generate.
7. Last years ballots need to get from Phil Hall. Linda to contact Phil.
8. Board voted and approved committee groups are needed but at this time no committee groups are in place.
New Business
1. Dustin to propose a “Pavilion Ranch Meeting Room” to the members at the annual meeting.
2. The Conflict of Interest has to be verified from last year ballots to determine a proper 2/3 vote was correctly counted.
3. 22 members were nominated for Board, 11 declined, 2 not eligible.
Meeting adjourned 2:15 PM.