DSROA Board Meeting Minutes

June 9, 2007, DSR Headquarters

Board Members Present: Larry Clarkson, John Southwick, Ken Lent, Bob Becker, Dustin Hollis

Board Member Absent: John Martine, Derk Clayson

Others Present: Vance Green, Kenda, Olyvia, Joe McElroy , Brent Fullmer

Meeting started 9:10 AM UT.

Minutes of May 23, 2007 board meeting were reviewed and accepted.

Financial Report – Linda Alderman, Ken Lent

1. Tax report – Linda to review with Nyle Willis the cause of the tax to the IRS. Two checks were written and cashed by the IRS.

2. $80K in account, $4K in horse account. Ranch house line of credit 1 yr. 9 3/5%.

3. Cabin supplies – Kenda request a debit card for purchase of supplies. Look into a Costco credit card.

4. Auto expense - $2.5K for Ole truck horse trailer repairs. DSROA horse trailer not road acceptable. Horse trailer repair expense to go to horse account. Board voted and approved. Ole’s truck repairs were voted and approved.

5. Linda to provide a members delinquency list.

6. Ken Lent to donate is van to the ranch. DSROA to pay for the windshield replacement.

7. Insurance on the new truck with Yates. Larry to talk to Yates on ranch liability insurance.

8. Ole to provide horse insurance document. Ole to require horse ride forms to be signed before the rides.

9. Linda to check into the cost of the collision coverage of the truck.

Management Report – Kenda

1. Cabin 2 - mouse problem looks like it has been taken care of.

2. Cabin 3 – stairs need repair, Larry Sims to look at it and give cost/fix.

3. Olyvia is cabin coordinator.

4. Ranch house – electricity solar system is set up and under evaluation of power demands and capacity.

5. Phone – charger and amplifier needs to be converted over to 115V system. Bob to work on power supply.

6. Refrigerator – Kenda needs additional refrigerator, take one from store and set it up in old store location. Look into Haier 18 cuft ref. like Candy/Joe have.

7. Laundry – laundry service only does it on Saturday, problem with having clean sheets for the next group. Kenda to purchase second set of queen sheets. Board voted and approved purchase.

8. Picnic tables – need paint/sanding, Linda Shelton to do one and give us a price. Vance indicated we can purchase picnic table legs for $85 and make tops from our mill.

9. Linda Shelton to generate a proposal for her massage services and use old store location in exchange for work at the ranch. Board to handle as conditional use permit. This can be approved by e-mail.

10. Allen Stead needs to have his family sign the DSROA ATV use form.

11. Ole to order fish by the end of the month. Dustin to get a copy of the fish permit from Ole. Allen Stead to limit/stop over fishing the ponds, Larry to talk to him about this.

12. Kenda to make suggestion slips for the cabin, also include donations/tips.

13. Kenda to do a newsletter, the newsletter to include a calendar with parties, work projects and hay rides.

Old Business

1. Linda’s contract – section 4.4 (a) to be deleted in the contract, Bob to update and need Linda to sign.

2. Ole/Kenda’s contract was given to Kenda to review and sign.

3. Ranch house plans – Larry has plans, board reviewed plans and Larry is to have them updated and get building permit.

4. Ranch truck – Need to get a bill of sale from the Morarity’s and $800 for their shipping cost.

New Business

1. Fund raising – need to write a fund raiser script, list auction items and services.

2. Fire committee/plan, Brent to work with Bob/Ken on plan

a. Fire tank – Allen Stead to rotate the needs to be plumbed and filled.

b. Limb and trim – needs to be done around cabin 2 and cabin 3.

c. Meadow Canyon trim – Ole is doing limb and trim along the road.

d. Number of trees in common area can be cut for mill and trimmings removed.

e. Brent check with BLM on using their chipper.

3. Solar electric – post needs to be placed.

4. Auction off wind generator.

5. Road grader – need to look into microswitch problem.

6. Broad Hollow water – Use Leaf Spring as water source, draw 1 ½ gal./min. with water line across association property. Brent to start paperwork with water state engineering. Board agrees with the process.

7. Outside ATV riders on DSR property – Fred Searl had problem with some damage to his property from ATV riders coming down from Crawford Pass. Look into locking or guarding the forest service gate on major holidays.

Next meetings:

                July 21, 2007 9 AM UT at DSR headquarters

Meeting adjourned 12:30 PM.