DSROA Board of Directors

Minutes of June 10, 2006

Deer Springs Ranch, UT

Board members present: Candace Bosze, Val Cram, Dale Clarkson, Larry Clarkson, Shawna Cox, Larry Walters

Board members absent: Phil Hall

Others present: Mark Pebley, Shauna Herbert Nathan Holly, Sel Jensen, Lary Sims, Ken Lent, Fred Searle, Bob Becker, Lee Bellar

Note: The Board met in executive session with the ranch managers prior to the regular meeting. Personnel issues were discussed.

Meeting called to order at 9:50 AM

Minutes of prior meetings:

• The minutes of March 25, 2006 were reviewed. Larry Clarkson moved they be approved. Shawna Cox seconded the motion. Vote: unanimous in favor
• The minutes of April 22, 2006 were reviewed. Shawna Cox moved they be approved. Dale Clarkson seconded the motion. Vote: unanimous in favor

The May meeting was canceled due to a conflict with Mother’s Day.

Finance report:

• Bank balance as of May 4: $55,083.75
• $27,778.81 was taken from the operating account to pay off the equipment loan. A real estate loan to replace those funds has not been pursued at this time.
• No budget report is available. It was requested that the budget report be emailed to the Board. Candy Bosze will follow up with Barbara to see that this is done.

Manager’s report: the Pebleys reported in some detail on their activities and accomplishments, and on some of the remaining tasks and needs. See attached summary.

Concern was expressed regarding shooting by the Boy Scouts near the ponds. The next newsletter should include a review of the rules for shooting on the ranch, along with a request that all gates be left as they are found, and that laundry from the cabins be left at the old store.

Portable toilets have been delivered.

The Board requested that the door knobs on the comfort station and the shower be replaced.

The managers will inventory the store and create a purchase request. Candy will purchase the needed items in Las Vegas or St. George and coordinate delivery. The inventory and restocking will take place on a regular basis.

The services of a farrier are needed. Shawna Cox will contact one and arrange a time.

Cabin linens need to be inventoried and then a decision about whether or not more are needed should be made.

The generator at the upper cabins needs repair. Jerry Racine will be asked to look at it. Joe Bosze and Brent Fullmer will also be consulted.

Horse wranglers need to be CPR and first-aid certified.

The sprinkler system by the store needs repair.

Managers were asked to check the roof on cabin 2.

The ranch’s gravel policy was discussed. It was agreed that the location for obtaining gravel needs to be specified more clearly. We also need to specify hours of operation so that members are not disturbed by late night activities. It was also agreed that the ranch should receive some form of compensation for gravel taken from common areas. A fee of 50 cents per yard will be assessed for road damage and land reclamation. Requests for gravel should be addressed to the Board in advance. Larry Clarkson will develop a policy draft.

Wildlife issues—Deer tags this year are higher than ever (between $11,000 and $19,000 each). As members of the Paunsaguant Land Owners, DSROA will get a share of this money. We need to use the money to develop the ranch’s wildlife resources. Larry Clarkson will work with the wildlife committee to develop a plan and will report at the next meeting. It was noted that some members have been acting independently to enhance wildlife resources. Val Cram, for example, put out 500 lbs. of wheat for wild turkeys.

(Shawna Cox left the meeting at this time)

Dale Clarkson moved that Val Cram be authorized to improve and maintain the water habitat on lot 1, including cleaning the existing pond. Larry Clarkson seconded the motion. Vote: four in favor (Val Cram abstained).

Potential drilling of a test well on lot 1 was discussed. Questions were raised concerning who owns the water rights there, who would be allowed to use the water, maintenance responsibility, etc. Val Cram will pursue answers to these questions and report back.

The meeting with Brent Robinson was held as directed in the last meeting. He reported that the BLM royalties had already been paid. The Board members involved reported that the lot ownership/DSROA membership issue was being addressed and that all other issues have been resolved or are being worked through. General satisfaction with Mr. Robinson was expressed.

Modifications of the existing protective covenants were discussed. A summary of the agreed upon language and outstanding issues is attached.

Dale Clarkson presented a draft letter to the signers of the member petition.

The meeting adjourned without setting a time and place for the next meeting.