DSROA Board of Directors

Minutes of April 22, 2006

Holiday Inn, Kanab, UT

Board members present: Candace Bosze, Val Cram, Dale Clarkson, Larry Clarkson, Shawna Cox, Larry Walters

Board members absent: Phil Hall

Others present: Joe Bosze, Vance Green, Kathy Green, Ken Lent, Fred Searle, Joseph Woods, Taylor Button, Barbara Button, Sheli Pebley, Mark Pebley, Larry Baer

Meeting called to order at 9:12 AM

Appreciation for Barbara Button’s efforts on behalf of the ranch were expressed and a small gift was given to her.

The new ranch managers, Mark and Sheli Pebley, were introduced.

The minutes from the January meeting were reviewed. Shawna Cox moved they be approved. Larry Clarkson seconded the motion. Vote: 5 in favor, 1 abstain

The minutes for the March meeting were tabled until the next meeting to give board members a chance to review them.

Finance report:

• The operating account balance was $93,748.22 as of April 21
• Signature cards on all accounts have been updated
• The bank statements for the capital improvement account are mailed by the bank only every six months, which is why Barbara has not been receiving them.
• The letters notifying members with seriously past due accounts have been sent, and Barbara will proceed with filing liens as indicated in the letters
• A discussion followed of the high interest rate being paid on the equipment loan (currently near 11%). Val Cram moved that we take funds out of the operating account to reduce the loan amount to $20,000; obtain a real estate loan to replace the funds; and seek more for ways to increase our income. Dale seconded the motion. All approved.

Manager’s report:

• The address for John Pardoe’s estate needs to be updated
• Vance Green has digitized a map of the ranch and presented copies to the board showing roads, water lines, etc. These maps can be made generally available at a very reasonable cost. Fred Searle, Vance Green and Ken Lent agreed to help with financing the map production.
• A report on the upgrades at the ranch house was made
• There is a need for a more reliable cell phone system and this may require a new phone.
• The pay schedule and transition plan for the new managers will be discussed after the meeting
• The problem horses have been moved.
• The mull board for the grader is not finished yet, but it needs to be done soon since the grader is needed very soon for the roads.
• The fish have been ordered and will be delivered in mid-May
• Portable toilets —Dale will follow up with the supplier regarding two, one at the fish ponds and one at the horse ride staging area
• Two saddles were purchased for the ranch.

Wildlife options: Larry Clarkson would like this on the agenda for the next meeting

Cattle grazing agreement with Brent Robinson: After some discussion of recent actions by Mr. Robinson, Shawna Cox moved that

1. Written notice be given to Mr. Robinson that our contract with him is in jeopardy of default and that we have serious concerns regarding our leased grazing rights;
2. the notice should include a request to meet as soon as possible and certainly before any cattle are moved onto the ranch for the summer (contact with us should be made within 7 to 10 days);
3. the ranch should be prepared to lease lot 75  to Mr. Robinson for one year; and
4. the letter should also note that all BLM royalties need to be paid in a timely manner.

Larry Clarkson seconded the motion. Vote: 6 in favor. Letter will come from Candy, but Dale will serve as the contact for arranging the meeting. The meeting should include a discussion of the BLM and ownership issues, the number of AUMs that will be used this year, the gravel royalties and Mr. Robinson’s 2006 plan.

Fred Searle requested permission to post five private property signs on his property. Larry Clarkson expressed thanks that Mr. Searle came to the board with the request and moved approval. Candy seconded the motion. Vote: all approved.

The board agreed to advance up to $400 to the Pebleys to help with initial expenses.

The need for another newsletter was discussed, and the board will try to have this out by May 20. Content should include availability of the new maps, introduction of the new managers, the new road signs going in, and wildlife developments. Articles should be sent to Larry Walters.

The next meeting will be held on May 13 at 9:00 AM at the Holiday Inn in Kanab.