Deer Springs Ranch Board Meeting Minutes

August 13, 2005 @ 9 AM

DSR Headquarters

Board members present:  Phil Hall, Val Cram, Dale Clarkson, Larry Clarkson, Shawna Cox, and Lee Bellar.  Art Ortolani absent.

Others present:  Bob Becker, Joe and Candy Bosze, Jerry and Bev Racine, Brent Fullmer, Vance Green, Taylor and Barbara Button, Kevin Northey, Larry Murphy

Called to order at 9:10 AM by President Dale Clarkson.

Larry Clarkson made a motion, seconded by Val, to accept the July 16, 2005 board minutes as written.  All in favor.

Val made a motion, seconded by Phil, to appoint Candace Bosze as replacement for Art Ortolani who has sold his property.  All in favor.

Lot 259 Proceeds

Phil made a motion, seconded by Larry Clarkson, to have Dale Clarkson open a capital improvement account at State Bank of Southern Utah and deposit the proceeds into this account.  If money is needed to sustain the regular expenses through the end of the year, a “loan” from this account will be given.  Shawna to be on the account also.  All in favor.

Fire Safety

Brent Fullmer reported that eight fire safety ladders are needed at the cabins.  However, after consideration, Brent feels that the ladders might be a liability issue as children might play on them and get hurt.

New Well Certification findings

Dale reported that the water rights are in good shape.

Recreation Possibilities

Phil reported that several ideas for recreation ideas are:  a paintball course at cabin 5 location, ATV rentals, Jeep tours, college student as recreation director. 

Lot Membership Committee Report

Shawna Cox reported that a couple members of the committee had met and that they had determined that the value of the memberships is about $33,000 each.  A long discussion followed.  No decision was reached as to how to settle the issue of membership on lots 5, 10, 27, and 157.

Motorcycle Race

Vance Green expressed concern that a motorcycle race is being held on the ranch in his front yard and he was not personally notified and his permission asked.  He believes that the communication is lacking between the board and the members.  Vance volunteered to help with the taping of the board meetings.

Lot 5 Building Permit

Dale read a letter from the new Kane County Building Department secretary which stated that because lot 5 is slightly less than 20 acres a building permit cannot be granted.  Dale to discuss the issue with the building department and report back.

Road and Dam Repairs

A discussion of the damaged dam on the lower pond and the road damage from the flooding ensued. Barbara reported that the lower dam is structurally not sound as the water has been flowing over the top of the dam and washed away the soil on the downstream side. Since money is short, she asked what the Board wanted to do about it.  Candy Bosze suggested that all the board members pay their assessments (they are not required to pay one lot’s dues as compensation for being a board member) as a gesture of sincerity and to help offset the deficit.  No one seconded her motion.  Shawna made a motion, seconded by Lee, for Dale to get bids to fix the lower pond dam and to unplug the culverts along Meadow Canyon by Wednesday, August 17, 2005.  All in favor.

Finalize Ballot and Agenda for Annual Meeting

After a lengthy discussion, a final ballot and agenda were not agreed upon. The board would like to have the membership express their opinions regarding using the common area to generate income or raising the annual dues or both.  Val to write an article in favor of using cabins, horses, and land to raise funds.  Phil to write an article regarding raising assessments and saving cabins for member use mainly.

After more than 4 ½ hours, the meeting was adjourned.