DSROA Board Meeting

July 16, 2005  @  Ranch Headquarters

Called to order at 9 AM by Dale Clarkson, President.

Board Members present:  Dale Clarkson, Shawna Cox, Phillip Hall, Val Cram, Larry Clarkson, and Lee Bellar.  Art Ortolani absent.

Others present:  Brent Fullmer, Ken Lent, Candy Bosze, Joe Bosze, John Pardo, George Strain, Anita Moorhead, George Moorhead, Bob Becker, Kevin and Gladys Northey, Larry Murphy, Klen Brooks, and Barbara Button.

Minutes of June 25, 2005 board meeting were read and approved.

Non-official agenda items presented

A letter by Larry Walters was read to those in attendance regarding taxes on the common area.  Larry Walters feels that the tax on the common area could be almost zero if DSROA wanted to pursue the issue with Kane County.  However, Dale Clarkson stated that in past years the County has taken the purchase price of lots at DSR and only taxed on a portion of the price considering that the remainder of the value was in the membership in the association which is not taxable.  If DSROA tries to change the tax status of the ranch, Dale feels it would backfire on all the members.

Ben Clarkson requested clarification regarding membership in the association on Lot 5.  He has a buyer for this lot.  The new buyer wishes to know the status of membership in DSROA on this lot.  Until September 2004, Lot 5 had a membership.  Mr. Manasse sold Lot 4 (which according to Mr. Manasse did not have a membership) to Bob Becker who wanted a membership.  So Mr. Manasse moved the membership from Lot 5 to Lot 4.  So does Lot 5 have a membership?  Can memberships be moved around if in the Protective Covenants #2. Membership it states that each owner is a member of the association?  After much discussion, Shawna Cox made a motion, seconded by Val Cram, to table the issue and have a committee of members research the history and make a decision on the matter by the next board meeting.  Dale, Shawna, Val, Lee, and Larry voted in favor.  Phil voted against.  This committee consists of Bob Becker, Shawna Cox, Larry Clarkson, and Klen Brooks.  Bob Becker is the chairman.

Financial Report

Barbara Button gave the board reports showing the 2005 budget and how much had been used of that budget to date.  She expressed concern that DSR is over budget in many areas.  She asked the board to seriously consider curbing approved expenditures and for help in balancing the budget.  Phil made a motion, seconded by Val, for Dale, Shawna, and Barbara to meet together to work out a solution to the budget problem.  All in favor.

Follow up on past items

Legal Documents          Phil Hall asked the board for final approval of the legal documents to be sent out with the ballot to the membership in August.  The Legal Committee is meeting after this board meeting to discuss the legal documents.

Lot 259 proceeds         The Association will net $24593 from the sale of Lot 259 which is scheduled to close next week.

Old Barn          Joe Wood is waiting for the turnbuckles to get the old barn stabilized.  He will then install the supports with the help of others.

Annual Meeting            Discussed having a Past, Present, Future Theme for the annual meeting on Sept 17, 2005 at the ranch.  Several activities will be planned for the morning hours, with the meeting starting at 1 pm.  A barbeque dinner is planned for 5 pm and evening activities are planned after the dinner.  Gladys Northey and Candy Bosze are working on various ideas.

New Business

Ranch House and Cabin Fire Safety                  Brent Fullmer suggested the ranch consider purchasing rope ladders for escape from the top floors of several of the cabins in case of a fire.  Brent will figure out how many and how much they will cost and report back next meeting.

Uzelac Past Due Account         Dale asked if the board would consider giving Uzelacs a discount on their past due balance of $977.58.  This account is in our collection attorney’s hands currently.  Val made a motion, seconded by Lee, to give them until August 16, 2005 to pay $750.  If not paid in full by that date, no discount will be given now or in the future.  This is the final offer.  All in favor.

Website            Dale asked those in attendance what they thought of the web site.  Several voiced positive comments.  Dale said he feels the green background is too dark and makes it hard to read the print.  Barbara to ask the webmaster to lighten the green background. 

New Well Certification Phil made a motion, seconded by Val, to have Dale research the water right recordings etc. and verify we are in a safe position with our water rights and report back by next meeting.  All in favor. 

Recreation Possibilities  The idea of creating a few recreational opportunities for visitors was discussed.  A paintball course, skeet shoot, miniature golf course, and other ideas were discussed.  Phil made a motion, seconded by Larry C, to create a recreation committee consisting of Phil, Gladys, and any others that want to help to make recommendations for activities and locations for those activities by next board meeting.  All in favor.

10 Month Restriction on Cabin Reservations Shawna made a motion, seconded by Larry C, to remove the no more than 10 month in advance restriction for cabin reservations.  This notice to be sent out with the ballot in August and take affect as of September 1, 2005.  All in favor.

Volunteer work in exchange for cabin time Phil made a motion, seconded by Larry C, to allow volunteers to work in exchange for cabin time.  Ken Lent to work out some details by next meeting.  All in favor.

Meeting adjourned at 11:45 AM.  Next board meeting scheduled for Saturday, August 13, at 9 AM at the ranch.