Board present: Larry Baer, Phil Hall, Taylor Button, and Larry Clarkson

Others present: Jerry & Bev Racine, John Davis, Brent Fullmer, Malinda & Travis Sanders, Lee Bellar, Barbara Button, Don Busboom

Past Minutes

Phil presented March minutes. Larry Clarkson made a motion, seconded by Larry Baer to accept the minutes as written. All in favor.

New Well Taylor reported that the well was finished. He said that is was a very good source and could produce 125 gallons per minute on an ongoing basis. The cost to date was about $11.500.00. There was discussion about what size of pump to put in. It was decided that a 7.5 horsepower pump should go in so that irrigation could be performed. The total cost for a pump house, special meter, wiring, trenching, pump and generator would cost about $17,500.00. This would put us over the $15.000.00 budgeted for the year. Barbara Button reminded the Board that our plan for this year was to drill the well only. It was felt after discussion that perhaps we should spend any remaining money for the well on just the pump only so that irrigation could be done this year and buy the special meter and build the pump house next year. The $2,500.00 needed to finish everything this year would be put on the Ranches wish list and posted to the web site in hopes that perhaps a member or members might feel inclined to donate so that we could have state approved water this year.

New Web Site Phil Hall reviewed the progress of the deerspringsranch.org web site. He said that the web site was up and working. It was up to Board members and the members at large to submit information now so that the site could be made more interesting and useful. There were still a few bugs to be worked out on the calendar and the relationship with the Clarksons calendar but that should happen in the next week. He explained the professional services site and how we could generate funds for the web site through subscriptions and challenged the Board members to approach potential subscribers. He also asked for Board members to submit their bio’s and told them how they could comment on the areas of their responsibility for the members to read and interact with the Board member on a one on one basis through e-mail.

Deer Tags Larry Clarkson reported that the deer tags were sold by the Paunsaguant Landowners Association and anticipated that we should receive approximately $4,500.00. He also discussed the fact that the Fish and Game authorized us to charge trespass fees and that we could grant two tag owners access to the Ranch (One private and one public). Larry felt that those who had the tags would make up the $500 dollars he felt we should have had for the tag for access to the Ranch.

Past due Accounts Barbara reported on progress made with past due accounts. Three accounts are subject to foreclosure proceedings. Larry Clarkson will ask Barry Clarkson to be the attorney on these cases.

ATV Rentals Taylor said that Milo Medley would provide two ATV’s for rental to members this summer at the Ranch. He runs this type of business in his home town and is set up with the necessary insurance requirements. The revenues would be split with the Ranch. After discussion, a motion was made by Phil Hall and seconded by Larry Baer that we allow Milo Medley to rent ATV’s at the Ranch upon approval of a written contract that would not make the Ranch liable to the ATV riders and change in any way our insurance requirements or coverage at the Ranch. All Board members were in favor of this.

Small Animals The Button family will provide pigs and goats and possible other small animals at Ranch headquarters for the enjoyment of members at their own expense but will reclaim them in the late fall as their own property.

Fishpond Taylor suggested we order some fish for the ponds. The board agreed. Taylor will work with John Southwick on remodeling and extending the upper fish pond pier.

Camping Sites Phil Hall proposed that certain areas of the Ranch held in common by the members be used for camping sites. This would enable members who might have used their cabin time to still come and camp if they desired. It is true, Phil continued, that members can camp on their own property, but there are occasions when other friends or family members come with them when they have a cabin and would like to be close to them. Or some members would like to be close to the ponds or Ranch headquarters etc. In an effort to accommodate these members in an orderly way and protect Ranch land, designated areas would be helpful. All the Board members felt this was a good idea and encouraged Phil to look at camping areas in the following areas. These areas were: a)North of the lower cabins, b) By the airstrip at the top and the east side, c) South of the road to the upper cabins on the west side of the meadow, d) In the ponderosa pines at the top of the Ranch next to the Forest Service, and e) In the Crawford Canyon area by the small meadow and trees by the cattle guard next to the forest on the ground the Ranch owns there. Larry Baer, Taylor Button and Phil Hall and other members of the Board will look at these sites together in the coming month and report their progress at the next Board meeting. There was discussion about providing toilet facilities. It was felt that hauled in chemical toilets would be too expensive and hard to maintain and it was suggested that Phil research the forest service type toilets they have in remote areas. (Any members who have ideas or suggestions about this are encouraged to contact Phil Hall directly).

Past Records Larry Baer reported that he has kept a copy of all minutes, letters documents etc since he has been president. Barbara Button has also kept a special book with copies in it. Barbara has a filing cabinet in her possession with records of bills, reservations, and other correspondence for the Ranch. All the older association records of the Ranch and its proceedings are kept in the bunk house at the Ranch. Larry Clarkson reported that his father made an effort to separate association records from his development records and they are the records in the Bunkhouse.

Newsletter Tom Massengale was not present and so Phil Hall provided the body of a newsletter to Barbara to be but in a newsletter format. The date of September 20^th, 2003 was set as the date of the next annual meeting and Barbara was instructed to put this in the news letter along with the other information and dates for Board nominations and by-law proposals and mail in vote deadlines. This newsletter was to be mailed to the membership as soon as she had it ready.

Proposed Bylaw Changes The Board members then discussed some of the problems with the by-law proposals that were prepared last year and felt that although this was Tom Massengale area of responsibility that he should obtain input from Dale Clarkson and others who objected to the language and structure of most proposals last year and have this all ready for our next meeting in a computer generated format.

Larry Clarkson Payment for Gravel The board agreed to pay Larry $300 for his leach rock that was inadvertently spread by John Pardo on ranch roads last fall.