DSROA Board Meeting Minutes
Board present: Larry Baer, Tom Massengale, Larry Clarkson, Nyle Willis, Taylor Button, Phillip Hall, Art Ortolani,
Others
present: Barbara Button, Dale Clarkson,
Lee Bellar, John Pardo, and
Larry Murphy
Tom Massengale
made a motion, seconded by Phil Hall, to accept the February minutes as
written. All in favor.
1) Larry C reported that the 2001 minutes of the annual meeting are done. Now that he understands what is required, Larry C will also finish the 2002 minutes.
1)
2) Larry Baer presented his
cabin plans and they were approved unanimously by the Board.
3) Larry Clarkson reported on
the Utah DWR situation with respect to deer tags. The Ranch will not be getting a tag this
year. The DWR will be selling them and
on a proportionate basis return money to those who were due tags. Larry C suggested the ranch consider allowing
only one hunter by written permission to hunt on the ranch. Larry to contact Gary Carson regarding this
idea.
4) Proposal by Taylor Button to be the new Ranch manager and provide all
his own employees to get the job done was reviewed and approved by the entire
Board
5) John Pardo voiced
dissatisfaction with the way his pay for being the grader operator was
handled. Nyle
Willis informed him of the legal requirements of the IRS that the Ranch
followed. John then gave a general
accounting for the use of the grader. He asked questions about operations and
policies regarding the grader for the coming year. He was referred to Taylor Button.
6) Dale Clarkson presented generalities about a
potential use of Lanny Legg’s well in the half moon
field. He felt that the Ranch might be able to enter into some lease agreement
for the use of water from this well. He
wanted to know if he should pursue engineering studies to look into the mater. The Board felt they would rather own their
own well instead of leasing water. It was also felt that there were to many unanswered questions to make any expeditious
decision and generally felt that they should keep with the original game plan
already in place to proceed with Fletcher drilling.
7) Phil Hall related the progress Barbara Button had
made with the Clarkson’s on dividing off of the .com site with our own .org web
site. Phil Hall reviewed the general
time frame and organization of the site.
He took pictures of the Board members for the site. The Board approved
moving forward with the new web site and delaying sending out the next news
letter until right after the next Board meeting when the site should be ready.
8) Dale Clarkson was asked for the collection proposal
he was to have worked up to present to the Board on the past due accounts. He had nothing to report.
9) Barbara Button (Ranch secretary) gave a report on
the status of the past months collection efforts by Dale Clarkson and
herself. She then presented her ideas
which were as follows: Divide past due
members into two groups (Level 1 - those more than two years over due – Level 2
- those two years and less past due). Level 1 members
would be sent a letter informing them of Board’s plan to turn their account
over for foreclosure. The Board decided they want at least 25% down by April 20
with an agreement of at least 10% each month following. Level 2 will be sent a letter informing them
a lien has been placed on their lot. To
have the lien removed, they must pay their dues in full plus the recording
fees. If they do not pay in full by the
end of 2003, their account moves to Level 1. With the board suggestions,
Barbara is to implement to plan immediately.
10) Phil Hall presented an airport liability waiver form
that was approved by the entire Board.
The Board also approved his past actions and proposals on an extended
plan for the airstrip (to be posted to the Ranch web site). Art
made a motioned, seconded by Taylor, to require each member that uses the
airport to sign the liability waiver form.
Phil Hall is to be the airport manager and see that members comply. All
in favor
11) Phil Hall notified the Board that John Southwick was
planning on upgrading the fishing dock at the upper pond. Phil said he had e-mailed John back a month
ago that his offer was accepted but would like a brief description to give the
Board. Phil reported that he had not heard back from John yet and requested his
phone number from Barbara.
12) The final draft of the 2003 Rules and Regulations
were approved by the entire Board for presentation and posting to the web site.
There were no basic changes made to the cabin reservation rules already sent to
the membership.
13) The next board meeting will be held May 3 at the
ranch at