Deer Springs Ranch Board Meeting
December 10, 4:00 PM at ERA Utah Properties, Kanab
DSROA Board of Directors Meeting Minutes
Friday, December 10 at 4 PM
at the ERA meeting room
Board Members Present: Dirk Clayson, Brent Fullmer, Dale Clarkson, Dave Turley, Kathy Duvall,
Ben Clarkson (excused early) & Shawna Cox (Came Later)
Others Present: Paul and Nancy Brayton Ranch Managers, Linda Alderman Secretary/Reservation Clerk,
Ken Lent & Mike Duvall.
1. Welcome Dirk Clayson
Prayer Ken Lent
2. November Minutes
Motion by Kathy Duvall to accept the
Second by Brent Fullmer
The vote was unanimous
3. Areas of Responsibility:
Review of board member assignments.
a. Roads and Fire Protection - Brent Fullmer
b. Ranch Activities, Finance - Shawna Cox
c. Water Resources and Management - Dale Clarkson
d. Agricultural ad Wildlife - Dirk Clayson
e. Facilities, Cabin Maintenance - Kathy Duvall
f. Legal and Public Safety - Ben Clarkson
g. Ranch Communications and Reservations, Web development - David Turley
4. Financial Report : Linda Alderman
a. As of Dec 8, 2011 there was:
$11,447.97 in the main working account of the Ranch
$783.96 in the Caretakers account
$1,682.05 in the Savings Account and
$90.00 in the Capital Improvements Account.
5. Discussion - 2011 Budget
Areas of responsibility were addressed as each item was discussed.
a. $120,000.00 Budget was agreed upon for a working total of the Assessments paid.
b. Yearly Operating Expenses were Reviewed and totaled.
- The Board took a Break -
c. A list of 27 submitted items to be considered by the Board for the 2011 budget was then reviewed and listed in order of priority is as follows:
Item |
Amounts |
Amount Approved |
Priority |
Grading roads |
$8,000 |
$4,000 |
1 |
Culverts |
$3,000 |
$3,000 |
2 |
Cabin Doors |
$500 |
$1,000 |
3 |
Pavilion and Tables |
$8,000 |
$5,500 |
4 |
Summer help |
$1,000 |
$1,000 |
5 |
Fencing around Meadow |
$12,000 |
$7,000 |
6 |
Finish head gates |
$2,000 |
$2,000 |
7 |
Fence HQ yard / play ground move propane tank |
$100 |
$4,500 |
8 |
Water Rights for lower water system to beneficial use |
$2,000 |
9 |
|
20 Ft Container |
$1,800 |
$1,000 |
10 |
Study the upper Spring |
$5,000 |
$5,000 |
11 |
Finish Barn |
$1,000 |
$1,000 |
12 |
Cooking Grills |
$600 |
$600 |
13 |
Headquarters Trees |
$2,500 |
$2,000 |
14 |
Paint upper Cabins |
$11,980 |
$1,500 |
15 |
Fencing at HQ barn and corral areas / gates |
$4,500 |
$3,000 |
16 |
Remodel bunk house bath |
$2,500 |
$1,000 |
17 |
Solar Power |
$3,000 |
$900 |
18 |
Gravel / Cinder |
$3,000 |
||
Ranch house grass |
$500 |
||
Contract labor |
$10,000 |
||
Findlay Cabin |
$4,000 |
||
RV sites |
$2,000 |
||
Metal Out Building HQ |
$15,000 |
||
Mattress for cabins |
$2,000 |
||
Leaf Spring |
$29,000 |
||
Deck for one cabin |
$4,500 |
||
Total |
$137,480 |
$46,000 |
6. Ranch Manager's report - Paul Brayton
a. The GMC truck was sold for $2000.00 and the White Ford may have a buyer.
7. Motion by Kathy Duvall to adjourn to and Executive Meeting to discuss overdue Assessments and Ranch Managers request for an increase in pay.
Second by Brent Fullmer
Vote was Unanimous
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