DSROA Board of Directors Meeting

Saturday, March 03, 2012 

at

8:00 AM in the basement of Zion’s Bank - 41 E Center St., Kanab

MINUTES

1. Welcome – Marc Cram

     A.   Prayer – Marc Cram

     B.   Roll Call –Dave Turley, Ben Clarkson, Marc Cram, Ryan Dudinski, Dale Clarkson.,

     C.   Others in attendance – Robert Allen , Patsy Clarkson, Fred Searle, Brent Fullmer, Larry Clarkson, Mike Duvall, Larry Baer, Linda Alderman

     D.   Trouble with Telecom – Jodi Akers, Vance Green, Dan Wirt

2.Approval of January Board Meeting Minutes –

MOTION: to accept Marc Cram

      Discussion of length and posting of Minutes

         Second: Ben

Vote unanimous 

Minutes must be approved by 3 board members before being posted.  Input within a weeks time.

3.  Financial Report:  - Linda Alderman

       Approx.  $87,000.00 in the bank. 

Two Delinquent accounts have been reimbursed to us. Two others are still in process.

Liens will be discussed in Executive meeting.

4.   Ranch Manager's report –

Brent Fullmer put together an inventory while working with Paul to clean up and pack up. Brent will continue to finish up a good inventory.

Brent has the key to the tool shed.

Ben suggested DSROA purchase an External Hard Drive for this information.

ACTION ITEM:  Val Cram pick up John Deere Drill and clean the seeder from Crossroads. Add both seeder from Crossroads/Broadcaster from Ben Clarkson to the inventory.

      A. Brayton’s Resignation. Mike Duvall commented that Paul and Nancy were far superior to previous managers and suggested that their Son, Dee Clark who is familiar with the Ranch could take their place at the ranch for the summer.

   All agreed that Brent Fullmer will fill the gap while new managers are hired.

Marc wanted to know where the manager’s information book is. It is a book kept on all the physical information needed to know where water lines are and other information.  Vance said he saw the importance of that book a long time ago and scanned it’s pages so the information is on the website.

MOTION: by Ben  Clarkson - Linda Alderman should post an advertisement on KSL.COM want ads. and also in the local papers.

   Second: Marc Cram

       Vote unanimous.   Linda to collect the resumes and make them available to the Board members.

      New ranch manager hire process, requirements and expectations to be discussed later.

5.  Areas of Responsibility:

    A.    Roads and Fire Protection – (Marc Cram) President

    B.    Ranch Activities – (Shawna Cox) Secretary   

    C.    Water Resources and Management - (Dale Clarkson)

    D.    Agricultural and Wildlife – (Ben Clarkson) Vice President

    E.    Facilities, Cabin Maintenance – (David Turley)

    F.     Legal and Public Safety, Finance – (Jodi Akers) Treasurer

    G.    Ranch Comm. and Reservations, Web Development– (Ryan Dudinski) 

6.  Roads and Fire Protection – Marc Cram

       A. Title V Application (Leave on Agenda for April)

        Reviewing top Priorities for Spring Grazing Season.  Fencing needs to be done.

8.   Water Resources and Management - Dale Clarkson

         Dale is looking for positive feedback on his motives to develop the spring in the wet meadow. 

MOTION: ________ Start process on water in Meadow Canyon.

   SECOND: Ryan Dudinski

         Ben Clarified that Dale already has the authority to move forward from the vote in a previous meeting.  Dale was given a vote of confidence to move forward from all in attendance.

MOTION: Jodi motioned to rescind the vote on the Pavilion.

   Motion died for lack of Second.

 - - - THERE WAS A BREAK- - - - -

There was a long discussion on the Drinking water issue in Meadow Canyon.        Ben wrote up a contract as a result of all our meetings and Brent Fullmer’s concerns.  They decided to move ahead with the protections in place.

MOTION: Marc motioned to accept the resolution and move forward.

    Motion died for lack of Second.

The location of the pavilion was discussed at length.

Next meeting BEN to bring the Second Draft of the Agreement of February 2, 2012, separating the Water action from the Pavilion issues for the Board to discuss with the minutes for this meeting.

    SECOND: Ryan

        VOTE: Yea from Ben, Marc, Ryan, Dale, Dave with Abstention by Jodi.  Shawna Absent.

9.    Ranch Activities - Shawna Cox 

       Not present 

10.   Facilities, Cabin Maintenance –David Turley

Motion: Ben Clarkson, Peacocks need to be gone by April 1, 2012.

   Second : Dave Turley

            It was agreed by all that the Peacocks have to go.

When peacocks are gone Linda should email him a letter letting him know.

Motion: Dave Turley, members to get 4 weekends

    Second: Dale Clarkson

             Discussion

 Marc motion to have 4 ½ weeks

   Second Ryan 

Motion: Dave Turley motioned, To keep Reservation Fee

    Second: Ryan Dudinski

          The vote was taken on all issues and it passed. (Jodi abstained)

11.    Legal and Public Safety – Jodi Akers, Treasurer

            B. When does a decision/motion by the board need to be voted on by all the members?  State laws say to sell a Major Asset members have to be involved. Bylaws state we have a debt ceiling of $30,000.

          C. Members are concerned about the actions taken on the Meadow Canyon Water System.remove.

MOTION: Jodi - To show respect for the membership and to work for a better plan move to rescind the Vote on the Meadow Canyon Water System.

    Motion: Died for lack of second

Ben held a conference call for the water committee and membership the night before on the subject. Because of the complaints Ben committed Dan Wirt with Robert Allen as a witness, to draft a proposal for this meeting, It was not received.

12.    Ranch Comm. and Reservations, Web Development– Ryan Dudinski 

Linda -Pay the FCC

Ryan - buy 4 more cameras.  Including a couple dummy from “Northern”

Vance - log on to webcam and call Brent to set it up on Headquarters.

MOTION: Dale Clarkson motioned to adjourn to Executive Session.

    SECOND:  Dave Turley