DSROA Board of Directors Meeting
Saturday, Feb. 09, 2013
At 8:00
amBasement of
MINUTES
1. Welcome Marc Cram
A. Prayer Ben Clarkson
B. Roll Call Board members: Ben Clarkson, Dale Clarkson, Marc Cram,
Ryan Dudinski. (By Skype) Jodi Akers & Dave Turley (Absent Shawna Cox)
Staff Linda Alderman, Christian Church
Brent Fullmer, Larry Clarkson, Nyle Willis.
(By Skype) Vance Green, Bob Becker
2. Approval of January, 2013 Board Meeting Minutes -
Motion to accept: Ben Clarkson
Second: Marc Cram
Vote; Unanimous
3. Financial Report: - Linda Alderman
4. Ranch General Manager Report Dale Clarkson
A. Spent time with the BLM working on Title V roads.
B. Submitted Resignation as General Manager
1) Marc Cram, as Pres. of the Board, accepted Resignation.
2) Jodi Akers suggested Linda Alderman be considered again
for the position of General Manager
5. Ranch Caretaker Report
A Report on work list received last month.
Snow pack should help on fields that were planted.
Ranch truck got a flat tire on the new tire and also
broke down while in town this week.
ACTION ITEM: Return new tire for another new one.
Activated Generator in the Solar room worked good
The Water Vault did not freeze
Ranch House has frozen up several times.
They have been chasing freezing problems so far this winter.
Need to get an earlier start next year to be ready.
Need lots of fire wood.
Land fill class 2 landfill has same requirements as the
city land fill in Kanab. Look on website. Must
choose a site by their criteria, have an echo test.
ACTION ITEM: contact Kabota Repair repair was not successful.
ACTION ITEM: Get road signs from Dale Clarksons cabin and start
installing them.
B ACTION ITEM: Weekly Caretaker reports - Working to do better
C Inventory has been taken with photos and lists.
1) Submit Inventory to Linda and Ben to put in file.
D Times, dates and lot owners of work done on the roads were turned in to Linda.
6. Areas of Responsibility:
A. Roads and Fire Protection (Marc Cram) President
B. Ranch Activities (Shawna Cox) Secretary
C. Water Resources and Management
- (Dale Clarkson)
D. Agricultural and Wildlife (Ben
Clarkson) Vice President
E. Facilities, Cabin Maintenance
(David Turley)
F. Legal and Public Safety, Finance
(Jodi Akers) Treasurer
G. Ranch Comm. and Reservations, Web Development (Ryan Dudinski)
7. Roads and Fire Protection Marc Cram, President
A. Title V Application Outcome
1. Marc & Ben gave a report on Title V Roads meeting held on Feb. 8 and attended by Mark Foley and Hugh Wolfe from the BLM, Lou Pratt from the County, Marc Cram, Dale Clarkson & Ben Clarkson from DSROA. As weather and roads clear a Board Representative will take Hugh Wolf &/or Mark Foley to see the Title V roads to finalize approval. County to vote to adopted lower slide and will maintain as a B road (Like the Skutumpah) up to the private lots on Monday. Jodi confronted Dale on improvement of Lower Slide in regard to his recent purchase of land adjoining DSR. Dale denied this and stated that Lower Slide would benefit DSR Lots in
MOTION: By Dale Clarkson to ratify a letter to have and allow
Ben Clarkson to sign needed documents for the BLM; for
Gravel pits/grazing/roads, etc
SECOND: Marc
VOTE: Unanimous
ACTION ITEM: Ben
to email letter to
8. Agricultural and Wildlife Ben Clarkson, Vice President
A. Proposal by Dave Turley - $4600.00 reimbursement item to move to Executive meeting.
B. Larry Clarkson is still working with outfitters for a contract with the Ranch for hunting opportunities.
9. Water Resources and Management - Dale Clarkson
A. $29,000 request for reimbursement from DSROA item to move to
Executive meeting.
Dale reported having spent $15,000 for proper pipe for Meadow
Canyon Spring development and $10,000 materials of pavilion.
In regard to water rights;
Larry Baer said
one of the few in the entire State.
Discussion on Green Belt classification
Instructed to Strike unnecessary information
10. Ranch Activities - Shawna Cox , Secretary
Excused
11. Facilities, Cabin Maintenance David Turley
A. ACTION ITEM: Four (4) corners of the large pavilion at the top of
. B. Old vehicles in the ranch area have been moved away from headquarters.
C. Box Springs in cabin #8 have been switched out with a set given to the
Ranch by Bob Baker. Thank you Bob.
D. Roof is completed on Cabin #3
E. The roof on Cabin #4 will be the next for a new roof.
ACTION ITEM: Get a list of improvements to be done on the cabins to Christian
12. Legal and Public Safety, Finance Jodi Akers, Treasure
A. Authorization to act with Ed Robbins
1) Hourly rate is $150.
MOTION: by Jodie Akers - To retain Ed Robins as DSROA Attorney
SECOND: Ben Clarkson
VOTE: Unanimous
MOTION: by Jodi Akers That Ben be authorized to
sign for DSROA after authorization from the a Board Member.
SECOND: Ben
VOTE: Unanimous
13. Ranch Comm. and Reservations, Web Development Ryan Dudinski .
A. Will be acquiring 2 radios and a base station to use at the Ranch Headquarters.
ACTION ITEM: Ben to set up second phone on Verizon still in the works
14. Report on all action items assigned out for the past 3 months.
A. Assignments have been made but sometimes not completed.
1) Review insurance - Linda
2) Ranch Caretaker to report better - Christian
3) Mark 4 corners of the Pavilion - Dale
4) Explore Ed Robins as DSROA Attorney Ben /DONE
5) Green space tax rates (discussion items) Dale
6) Find the Ranch GPS - Christian
ACTION ITEM: Meet February 19 at 7Pm for PC&R meeting by teleconference/SKYPE
15. Other Requested AGENDA
DISCUSSION ITEMS:
A: Report on Green Belt FFA by Dale Clarkson
1) A report will go out in the next newsletter
b) Encourage members to fill out forms to protest current rates.
c) ½ purchase price of your lot is the value of the land.
½ of purchase price is Personal Property = Your DSROA
Membership.
16. Next Meeting Date: March 9, 2013
Meeting Place: Zions Bank Basement, Kanab
Board Members Who Will Be Attending
MOTION: by Marc Cram To adjourn to Executive Meeting
SECOND: Ben Clarkson
VOTE: Unanimous
This meetings
ACTION ITEMS & VOTES
ACTION ITEM: Return new tire for another new one.
ACTION ITEM: contact Kabota Repair repair was not successful.
ACTION ITEM: Weekly Caretaker reports
ACTION ITEM: Four (4) corners of the large pavilion at the top of
ACTION ITEM: Get a list of improvements to be done on the cabins to Christian
ACTION ITEM: Ben
to email letter to
ACTION ITEM: Ben to set up second phone on Verizon still in the works
ACTION ITEM: Meet February 19 at 7pm for PC&R discussion meeting by teleconference/SKYPE
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
EXECUTIVE MEETING Action:
MOTION : by Jodi Akers That Linda attend all Executive Meetings
SECOND: Ben Clarkson
VOTE: Unanimous
MOTION: by Ben Clarkson to have a 5 person Upper Meadow Pavilion committee consisting of
1 Board Member
2 Association members appointed by the Board
2 Association members appointed by Dale
SECOND: Died for lack of second.
VOTE:
MOTION: by Dale Clarkson to close the Beesley case and accept looses in legal fees
SECOND: by Marc Cram
VOTE: Unanimous
MOTION: by Ben Clarkson to pay Inv. #658302 for Clark Lamb work.
10 hours of cat work on the Meadow Canyon Diversion Dam @ $85.00 per hour.
14 hours of cat work widening Ranch roads in
Slide
SECOND: by Marc Cram
VOTE: Unanimous
MOTION: by Ben Clarkson to accept Dale Clarksons Proposal to pay the full amount
owed by Staffords on lots #36 & #37 totaling $4593.40 with the condition that part
of the money go toward paying him for 2 culverts totaling $1800. to be used in
SECOND:
VOTE: (role call)
Yea: Dave Turley, Marc Cram, Ryan Dudinski, Ben Clarkson
Nay: Jodi Akers
Abstain: Dale Clarkson
Absent: Shawna Cox
Jodi questioned why the Board is considering Dale Clarksons Request
for reimbursement while denying Phil Halls. Marc Cram stated the
situations are different. Jodi disagreed stating both road improvement
projects benefited many members.
MOTION: by Marc Cram to not give a 20 Acre deed to Deer Springs Ranch
Heritage Foundation whereon to build a large Pavilion. Dale Clarkson
still has the Authority to move forward with Building the Pavilion
on the specified common space.
SECOND: Ryan Dudinski
VOTE: (roll call)
Yea: Dave Turley, Marc Cram, Ryan Dudinski, Ben Clarkson
Abstain: Jodi Akers
Absent: Shawna Cox & Dale Clarkson
HISTORY: Meadow Canyon Spring Development
Feb/2011 Approved
March/2011 Amended adding a Water Board committee
2011 Project fell apart
Jan/2012 Vote to have monthly reports on progress
Feb/2013 Letter from Dale stating nothing had been done on the project
MOTION: by Ben Clarkson to allow development of Meadow Canyon Spring to move
forward as outlined in January 2012 vote, with further conditions that a set time frame be adhered to. If progress is made, move forward. If no Monthly report of Progress, it will be considered a violation of commitment with the Board of Directors of DSROA and approval denied.
SECOND:
VOTE: (roll call)
Yea: Dave Turley, Marc Cram, Ryan Dudinski, Ben Clarkson
Abstain/ changed to Nay: Jodi Akers
Absent: Shawna Cox & Dale Clarkson