1. Welcome – Marc Cram

     A.  Roll Call- at 8:13am

Board Members: Ben Clarkson, David Turley, Jodi Akers, Marc Cram, Dale Clarkson

Others: Patsy Clarkson, Phil Hall, Bob Allen., Candy Bosze, Joe Bosze, Bob Becker, Larry Clarkson, Linda Alderman – Joined during regular meeting by Christian Church.

2. Legal and Public Safety, Finance – Jodi Akers, Treasurer

   The purpose of this meeting was to “Clear the Boulders from the Road” so to speak. So the Protective Covenants and Regulations can be legally amended and voted on at the Annual Meeting      

   By using a document that was created by a previous Board in 2005 on a Grid showing four (4) columns entitled; Current Hall Committee, Clarkson Committee and Proposed, showing our current PC & R’s, suggestions put forth by a committee headed by Phil Hall, suggestions put for the by a committee headed by Dale Clarkson and the final proposed amended PC & R’s.

Under Jodi Aker’s direction, those in attendance went through the grid item by item deciding on what will work presently. 

ITEMS ON PC & R’s

#1) TERM - no need to discuss

#2) MEMBERSHIP – Some discussion, will come back at the end of the meeting.

#3) LAND USE and PRESERVATION – All agreed on the “Proposed” column.

#4) LIVESTOCK and PETS – Ben (over livestock) likes the wording of the “Proposed” column. OK with fencing verbiage.  To be stated with "all livestock" to not exclude horses.

#5) SANITATION -  All agree on “Proposed” column

#6) NUISANCES – All agree on “Proposed Column

#7) FIREARMS – All columns are agreed upon. Ask insurance carrier about the verbiage on “Proposed column

   #7A) HUNTING – Should be worded, “An area off the Private Ranch” Have an Attorney review

#8) VIOLATION - PENALTY – Prefer “Hall’s Committee” column. Get an attorney’s input and wording. Some of these issues are in #16.

#9)?

#10) IMPROVEMENTS – All agreed on “Proposed” Column

#11) DIVISION OF PROPERTY – Ben; take out the sentence on this and all sections, “when allowed by Count Zoning.” And change “when” to “if”.

#12) EASEMENTS – Prefer "Hall's Committee" column to state "Board approval if unanimous of the Entire Board (7 votes). With one dissenting vote, the vote goes to the membership."  Up for discussion later.

                                   NEW SECTION– The attorney suggested these.

#13) DWELLINGS – Take out “no more than 2 stories” – should not say “Provided they are in compliance of Kane Col regulations”

#14) RULES & REGULATIONS – Discussion needed  Agreed on Proposed Column.

#15) ACCOUNTABILITY OF MEMBERS – Prefered “ Hall Committee” Column. Add contractors to this.  Some discussion needed.

#16)  CREATION OF ASSESSMENT OBLIGATION – Proposed column fine for present but let legal clarify – discuss later.  Determine and discuss foreclosure issues. 

HOT POINTS: 1) Voting of Members who have not paid their Assessments

                          2)  Posting of AGENDAS & MINUTES

MOTION: Jodi Akers – Proposed to have a phone meeting in 2 weeks…Tuesday, January 22^nd at 7PM by conference call. All agreed.

    At  10:30 am Utah time

1. Welcome – Marc Cram- 10:38am

2. Approval of December, 2012 minutes

MOTION:  by Ben Clarkson to Approve the November, 2012 DSROA Board of

  Directors Meeting Minutes

SECOND:  by Marc Cram 

VOTE: 5 Yes  / 0 No

MOTION: by Ben Clarkson  to table December, 2012 DSROA Board of Director 

  Meeting Minutes  

SECOND: by Jodi Akers

VOTE: 5 Yes  / 0 No

3. Financial Report:  - Linda Alderman

       Currently there is $37, 302.20 has been deposited in DSROA’s main account. Another deposit of about $5000. will be deposited on Monday.

       The Board revisited the 2013 BUDGET to balance it.

             It was decided that the -$2000. deficit in the 2013 Budget will be covered by the receipt of the past due Assessments and Fees collected from the sale of lot #  15.

             The 2013 BUDGET will be sent out by Jodi Akers after the meeting.

    A discussion about the schedule to call for AGENDA Items & MINUTES  more efficient.             

    At the end of the meeting the month before,  know when & where the next meeting will be held.  10 Days out call for Agenda items

Send out & post AGENDA & Financial Reports on Monday before the meeting.

Cut off day for input 7 days before the meeting.

    After the meeting send minutes on Monday or Tuesday to Shawna or another Board member to approve to post, then Post and send to Board members to be prepared to vote on at the next meeting by that following Friday (6 days after meeting).

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4. Areas of Responsibility:

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5.  Roads and Fire Protection – Marc Cram, President

       A report on The  Title V Application. Marc Cram stated that it is still up in the air.

TASK: Ben Clarkson to call BLM and set up a meeting for the DSROA Roads committee.  Marc Cram and committee will meet with Hugh Wolfe and/or Mark Folley Feb. 8 at 1:00 to work on or finalize the Title V roads application.

6. Ranch Manager Report –

       Chris;

1) Has been doing a lot of snow plowing around the Ranch and for four (4) members.

      Rod Johnson

      Art Ortolani

       Lee Beller

       Leavitts.

       Times and dates to be sent to Linda by email for billing.

2) Built a prototype jam for one of the new doors that have been stored.  Plans to replace the doors in Cabin #6 and the Garden Cabin with the new doors before Spring.

3) Has had to do a lot to unthaw frozen pipes this winter. It has kept him busy. He wants to better winterize cabins 6 &  7 so there will not be problems in the future.

4) will start working on the Garden Cabin to winterize it. He has 1 ½ “ foam board to put behind the skirting.  Ben suggested he use expandable Foam around the pipes under the Cabin 6  - 8 inches thick.  Bosze noted that the expandable foam is highly toxic and needs a lot of ventilation when working with it.

5) Cleaned out the basement at the Cabin. Planning to fix it up. Dave Turley suggested that the fix up not take a lot of time and expense. Use the materials present at the Ranch and make it adequate.

            6) Inventorying the equipment and tools, etc.

ACTION ITEM: Chris was asked to do better at submitting a weekly caretaker reports by email to the Board.

        Kelly;

1) Has been working on the Guide Books in the cabins, to update and get information for them. Emergency numbers Etc.

2)  Has been inventorying the cabins and other areas of the Ranch.

7. Agricultural and Wildlife – Ben Clarkson, Vice President

       Cows are off the Ranch. Looking over and discussing with Doug Hunt the possibility of allowing Allen Steed to run cattle in Podunk. Nothing Final.

        Fish Licensing is in for 2013.  Linda suggested that before April, we need to Dig out some of the cat tails in the shallows and mow or Ben said burn down the willows and wild rose bushes around the outside of the ponds to make for better fishing.

       Supply Trout for upper two ponds and bass for lower pond.

8. Water Resources and Management - Dale Clarkson

       The Meadow Canyon water diversion was rebuilt.

9. Ranch Activities - Shawna Cox ,  Secretary

         Not present - nothing to report.

10. Facilities, Cabin Maintenance –David Turley

          A. New Roof on Cabin #3 is done.

  Cabin # 4 needs a roof next it is looking pretty bad.

In the Spring he will need posts for the Pavilions, all other supplies are there.

ACTION ITEM: Ben asked that the four (4) corners of the large pavilion at the top of Meadow Canyon be staked for members who visit the Ranch to see where it will be and what size.

   Chris moved the Old vehicles North to ___Paul will remove when weather clears.

          C. Water meter readings cannot be done at present. Meter is not functioning.  Linda will send out normal monthly rate until this can be rectified.

 Because Linda knows the people to call she will notify the motels in town that we are looking for some good queen sized Box Springs for the Ranch. In the meantime dress up the ones we have with a sheet over them to make them look nicer.

    Chris said he will work with Linda and the calendar and will Paint all 10 cabins by the end of October  2013.

11. Legal and Public Safety, Finance – Jodi Akers, Treasurer.

  Ben and Jodi reported that due to a Conflict of Interests, DSORA has need to find a  change of Attorney to represent DSROA.

MOTION: Ben Clarkson to explore and work with Ed Robins to help &/or advise in the Bankruptcy case in February and decide then if we are to keep him on as Legal Council for DSROA

SECOND: Jodi Akers

VOTE: 5 Yes 0  No

ACTION ITEM:  Water Development Issue; Jodi asked for a time limit for projects approved by the Board. If action is not taken to work on the projects, they will be canceled and approval will need to be sought again.

MOTION: Jodi Akers asked the Board to cancel Meadow Canyon Water Project and Pavilion project.  Seek approval when ready to start up again.

SECOND: Ben

     DISCUSSION: It was stated that Approval was given.  Terms were ½ of the study cost would be paid by DSROA. Marc said, “NO check the minutes.”  Terms were for Monthly reports given at the Board Meeting.  Letter from Dale reported no work was done last year and he will not do any work next year because of conflicts.  Dale reported at meeting that no reports were submitted as no work was done.  He added later that he had some people out but didn't want to report at meetings as to not cause friction. Dave Turley and Dale Clarkson oppose and object to the motion to cancel, saying, “these projects take time” 

VOTE: Died for lack of votes.

ACTION ITEM: Dale committed to give Meadow Canyon water update in next months board meeting.

ACTION ITEM:   Jodi agreed to put grievances in writing & send to Dale.

12.   Ranch Comm. and Reservations, Web Development– Ryan Dudinski .

           A. Internet use

           B. Web site update

           C. Winter Rental Rates – discussion

           D. Proper usage of Ranch hand held Radios.

ACTION ITEM:  Funds Available? Avanlon?  ( I am not sure what this is) Technology.

MOTION: Ben, 2^nd by Marc to accept proposal from Kane County to have their attorney draft a Letter of Agreement for Kane Co Road Department to put up signs marking private property, grading Meadow Canyon road for access through DSR to maintain roads on Dixie National Forest. Letter to came back to board for approval.

13.   Report on all action items assigned out for the past 3 months.

           A. Assignments have been made but sometimes not completed.

The list of DSR approved contractors has been received. Will go to Ranch Caretakers  when they come to get it on the 15^th.

ACTION ITEM: Ben to set up second cell phone for the Ranch on Verizon.
                    1) Who will Research and get approval for onsite Land fill?
                    2)  Signage on Upper and Lower gates - Kelly

                         a. Exact wording and approx. size
                    3) Review insurance

14.  Other Requested AGENDA

            DISCUSSION ITEMS:

Challenge Kane County on Property Tax.

MOTION: Dale Clarkson to protest tax rate and apply to return to FFA (Green Belt)

SECOND: MARC  

VOTE: 5 Yes / 0 No

EXECUTIVE MEETING following.